Department of Chemicals and Petrochemicals Tender by Central Institute Of Petrochemicals Engineering And Technology (cipet) (GEM/2025/B/6155634)
Canteen Service - Best Price on Fixed Menu Rate Model - Vegetarian; Breakfast, Lunch, Dinner, Snac
Tender Timeline
Tender Title and Reference Number
Canteen Service - Best Price on Fixed Menu Rate Model - Vegetarian; Breakfast, Lunch, Dinner, Snacks
Reference Number: GEM/2025/B/6155634
Issuing Authority/Department
This tender is issued by the Department of Chemicals and Petrochemicals, under the Ministry of Chemicals and Fertilizers.
Scope of Work and Objectives
The scope of this tender involves providing comprehensive canteen services exclusively for employees/patients/in-house personnel within the designated premises of the Department of Chemicals and Petrochemicals. The services should encompass vegetarian meals for breakfast, lunch, dinner, and snacks, structured according to a fixed menu rate model. The objective is to ensure high-quality dining experiences while adhering to hygienic standards. The service provider must be able to cater to various dietary needs and preferences, ensuring nutritional balance and satisfaction.
Eligibility Criteria
To participate in this tender, bidders must meet specific qualification standards that ensure compliance with industry practices. Eligible entities include registered businesses capable of delivering canteen services within the required scope, possessing all necessary registrations and licenses. Interested parties must also demonstrate experience in managing similar contracts, illustrating their capacity to maintain food safety standards.
Technical Requirements
The selected vendor must adhere to safety and quality standards established by the industry. This includes ensuring compliance with food safety regulations, maintaining proper kitchen facilities, and employing qualified personnel. All meals should be nutritionally balanced and prepared under hygienic conditions, following local health guidelines.
Financial Requirements
Bidders must present a financial proposal that details fixed rates for each meal option, including any potential cost adjustments during the contract term. Furthermore, submission of recent financial statements may be requested to validate the supplier's financial stability and capability to fulfill the tender requirements.
Document Submission Details
All required documentation must be submitted electronically through the designated platform. This includes, but is not limited to, eligibility certificates, technical specifications, financial proposals, and any other pertinent information as specified in the tender guidelines.
Special Provisions
The tender includes special provisions aimed at encouraging participation from Micro, Small, and Medium Enterprises (MSEs) and startups. These provisions are designed to promote entrepreneurial growth within the sector, offering benefits such as reduced fees or technical assistance during the bidding process.
Evaluation Process
The evaluation process will assess bidders based on predefined criteria, including financial stability, technical expertise, past performance, and ability to meet the service requirements. The selection will prioritize proposals that offer the best overall value, considering both cost-effectiveness and quality of service.
Delivery Locations
Services will be provided exclusively within the premises of the Department of Chemicals and Petrochemicals, specifically aimed at serving employees and patients residing on site.
Contact Information
For further queries regarding this tender, interested parties may contact the designated representative through the official communication channels provided on the tender notice.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for the canteen service tender include being a registered business entity in good standing, comprehensive knowledge of food safety regulations, and prior experience in managing similar catering services. Interested suppliers must ensure they possess the necessary licenses and comply with local laws governing food services.
To successfully bid for the canteen services, bidders must provide various certificates, including food safety and hygiene certifications, business registration documents, tax compliance certificates, and any additional documentation that verifies their capability to meet the outlined requirements. This ensures assurance of quality and compliance with legal standards.
The registration process involves creating an account on the designated online portal where the tender is listed. After registration, suppliers can access the tender documents, prepare their bids following the outlined guidelines, and submit all necessary documents before the established deadlines.
The technical specifications entail preparing meals that meet nutritional guidelines, incorporating fresh, quality ingredients while strictly following hygiene protocols. Additionally, the service provider must have a trained kitchen staff proficient in meal preparation and safety practices, ensuring the satisfaction and health of all consumers.
The payment terms for this tender will be defined within the final contract awarded to the successful bidder. Typically, payment may be structured based on the number of meals served, with invoices issued on a monthly basis. Compliance with the pricing structure and payment terms is essential for the continuation of services.
These comprehensive details will ensure that interested bidders have a clear understanding of what is expected and how to proceed with their application for the canteen service tender.
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