Department of Chemicals and Petrochemicals Tender by Central Institute Of Plastics Engineering And Technology (cipet) (GEM/2025/B/6165205)
Server
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Tender Title: Procurement of Server
Reference Number: GEM/2025/B/6165205
Issuing Authority/Department: Department of Chemicals and Petrochemicals, Ministry of Chemicals and Fertilizers
This tender invites proposals for the procurement of servers to support the operational needs of the Department of Chemicals and Petrochemicals. The scope of work encompasses the supply, installation, configuration, and maintenance of the servers. The objective is to enhance the department's IT infrastructure capacity to improve service delivery and operational efficiency. Interested vendors are encouraged to submit their bids according to the specifications detailed in the tender documentation.
Scope of Work & Objectives
The primary scope of work includes:
- Providing high-performance servers meeting specific technical specifications.
- Ensuring seamless installation and configuration to ensure minimal downtime.
- Offering comprehensive maintenance and support services for a specified period post-installation.
Eligibility Criteria
To be eligible for this tender, bidders must meet the following criteria:
- Registration as a legal enterprise and provision of valid business documents.
- Proven experience in supplying servers or similar IT equipment.
- Compliance with local procurement policies and regulations.
Technical Requirements
Bidders must ensure their proposed servers adhere to the following technical requirements:
- High processing power, memory capabilities, and storage options.
- Compatibility with industry-standard software and security protocols.
- Energy efficiency certifications and compliance with relevant quality standards.
Financial Requirements
The financial requirements necessitate that bidders provide detailed pricing including:
- Breakdown of costs for equipment, installation, and ongoing support.
- Payment terms must be outlined clearly within the proposal.
- An Earnest Money Deposit (EMD) may be required, details to be sought in documentation.
Document Submission Details
Bidders should submit their proposals electronically as specified in the tender documentation. All documents must be formatted in accepted formats, such as PDF and Word. Each submission should include:
- Completed bid forms.
- Supporting documents verifying eligibility and compliance.
- Technical and financial proposals.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs), providing them with advantages such as:
- Priority in evaluation if they meet the technical and financial criteria.
- Assistance with registration and compliance processes.
Evaluation Process
The evaluation process will assess bids based on:
- Compliance with eligibility criteria.
- Adherence to technical specifications.
- Financial competitiveness.
- Quality assurance and delivery timelines.
Delivery Locations
Servers must be delivered to the specified locations as detailed in the documentation. Vendors need to clarify their capacity for delivery and installation timelines.
Contact Information
For inquiries related to this tender, interested parties are encouraged to consult the official tender website. Specific contact details may be listed for direct communication.
Qualified bidders are urged to examine all tender documents thoroughly to ensure comprehensive compliance. This procurement opportunity aims to enhance the technological infrastructure within the Department of Chemicals and Petrochemicals efficiently and effectively.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with valid business documentation. Additionally, bidders must showcase experience in supplying and servicing servers or similar IT infrastructure. Compliance with local procurement policies and standards is essential, ensuring that businesses meet all regulatory conditions to qualify for participation.
Bidders are required to submit documents that prove their eligibility, including a business license, tax registration, and quality assurance certifications relevant to the servers being supplied. It is crucial that all submitted certificates are valid and meet the specifications outlined in the tender documentation.
The registration process involves completing the necessary forms available on the tender portal, submitting required documents, and adhering to guidelines provided in the tender notice. Vendors should ensure that all credentials are up-to-date and accurately represent their business capabilities before submission of their bid.
The technical specifications for the servers include high processing power, substantial memory capacity, and compliance with energy efficiency standards. Vendors must ensure that the servers are compatible with existing software infrastructure and adhere to security protocols outlined in the tender documentation.
The payment terms for this tender will specify a breakdown of costs associated with the supply and installation of the servers, including any potential deposits and final payment conditions. Bidders should detail their proposed payment structures clearly within their submissions, ensuring that they align with the expectations laid out in the tender documentation.
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