Department of Commerce Tender by Export Credit Guarantee Corporation Of India Limited (ecgc) (GEM/2025/B/6168299)
Display,Video Conferecing Device,Ceiling Tile Microphone,Wireless Presentation and Collaboration De
Tender Timeline
The VC Setup tender, referenced as GEM/2025/B/6168299, is officially issued by the Department of Commerce under the Ministry of Commerce and Industry. This tender aims to procure a comprehensive solution for video conferencing equipment tailored to enhance communication and collaboration capabilities within an organizational setting.
Scope of Work and Objectives
The primary objective of this tender is to acquire essential video conferencing equipment, which includes but is not limited to:
- Display devices
- Video conferencing systems
- Ceiling tile microphones
- Wireless presentation and collaboration devices
- USB and HDMI switchers
- Faceplates and AV controllers
With a total quantity of 10 units, the focus will be on ensuring superior audio-visual quality, seamless connectivity, and user-friendly interfaces that facilitate effective collaboration among participants in virtual meetings.
Eligibility Criteria
To participate in this tender, bidders must meet the following eligibility requirements:
- Registration as a legal entity in the relevant domain.
- Previous experience in supplying video conferencing and related equipment.
- Compliance with industry standards for quality and performance.
Technical Requirements
The technical specifications for each piece of equipment must include:
- High-definition video resolution
- Low-latency audio systems
- Compatibility with various platforms and devices
- Robust connectivity options (e.g., Wi-Fi, Bluetooth, wired connections)
It's essential that all equipment meets the established quality standards to ensure efficient functioning within a corporate atmosphere.
Financial Requirements
Bidders should be prepared to demonstrate financial stability and a history of successful project implementation. Detailed financial proposals, including pricing and any additional costs for installation and support, must be submitted.
Document Submission Details
All bids must be submitted as per the outlined instructions provided in the tender documentation. Electronic submissions are encouraged, ensuring all necessary documents are uploaded in the required format, which may include PDF or other specified formats.
Special Provisions
This tender may offer special considerations for Micro, Small, and Medium Enterprises (MSEs) and startups, promoting inclusive participation and supporting local content initiatives. Proposals must detail how participating entities align with Make in India policies.
Evaluation Process
The evaluation strategy will be based on criteria such as:
- Compliance with technical specifications
- Overall cost-effectiveness
- Quality assurance protocols
- Past performance records
Bidders will be assessed systematically to ensure that the best proposals are selected.
Delivery Locations
Equipment delivery will be organized at predetermined locations as detailed by the issuing authority. Bidders are expected to comply with the delivery timelines to facilitate smooth project execution.
Contact Information
For any inquiries regarding the tender, it is advisable to refer to the official department channels. For more detailed assistance, you may need to visit the website of the Department of Commerce to seek guidance.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include engaging as a registered entity with substantial experience in providing video conferencing systems and related equipment. Compliance with specific quality standards is also necessary, reflecting the organization’s capability to fulfill the tender’s demands.
Bidders must present various required certificates, including but not limited to registration certificates, GST registration, and any relevant industry certifications that validate the quality and reliability of the products offered. Providing these documents ensures adherence to compliance mandates.
The registration process begins with ensuring your business is a formally recognized entity. Bidders should complete any preliminary steps outlined by the Department of Commerce, which may include online registration on the tender portal and submission of necessary documents for verification.
Submissions must primarily be in accepted document formats such as PDF, ensuring that all provided documentation is clear and legible. It is recommended to follow any specific guidelines provided in the tender documentation regarding acceptable file types.
The evaluation and selection process will be conducted by a designated committee based on criteria including technical compliance, pricing, and previous performance records. Bidders will be notified of the results based on their submitted documentation and compliance with all tender requirements.
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