Tender Timeline
Tender Title: Audio Visual System for Lecture Theatre
Reference Number: GEM/2025/B/6172136
Issuing Authority/Department:
Ministry of Health and Family Welfare
Department of Health and Family Welfare
Scope of Work and Objectives
The scope of this tender encompasses the supply and installation of a comprehensive audio-visual system for a lecture theatre. The aim is to ensure the theatre is equipped with cutting-edge equipment, thus facilitating enhanced teaching and learning experiences. The successful vendor will provide a variety of essential items, including amplifiers, digital signal processors, data video equipment, network switches, wireless microphones, encoders, speaker systems, decoders, and monitors.
Eligibility Criteria
Bidders must meet specific eligibility requirements to qualify for this tender. These include being a registered entity with a valid business license, having prior experience in similar projects, and meeting industry-specific quality standards. Vendor registration on relevant platforms may also be required for compliance.
Technical Requirements
The tender includes both technical specifications and quality standards that must be adhered to. Vendors are expected to provide equipment that meets or exceeds industry standards, along with detailed product specifications, user manuals, and warranty information. Special attention should be given to ensuring compatibility of all components with existing systems in place.
Financial Requirements
Bidders must provide a detailed financial proposal, including a comprehensive breakdown of costs associated with the supply and installation of the audio-visual equipment. All proposals must also consider the payment terms stated in the tender documentation and demonstrate the vendor's financial capabilities to fulfill the project requirements.
Document Submission Details
Submissions of bids must be compiled in a single packet format, including all required documents, technical proposals, and financial bids. Digital submissions through the prescribed procurement platform are encouraged. All documents should be prepared in accepted formats, providing clarity and comprehensive information to facilitate the evaluation process.
Special Provisions
The tender includes provisions that encourage Micro, Small, and Medium Enterprises (MSEs) and start-up companies. Eligible vendors may receive advantages in the evaluation process, making it an excellent opportunity for up-and-coming businesses in the industry.
Evaluation Process
Bids will be judged based on a clear evaluation process, focusing on technical capability, prior experience, and cost-effectiveness. The evaluation committee will assess proposals according to defined criteria to select the vendor that best meets the project requirements.
Delivery Locations
The location for delivery and installation of the equipment will be specified in the contracting phase. Vendors are encouraged to prepare for logistical considerations to deliver and install the audio-visual systems seamlessly.
Contact Information
For any inquiries regarding this tender, interested parties should refer to the official documentation or the tender platform for the relevant communication channels.
This tender presents an exciting opportunity for vendors in the audio-visual equipment supply chain, particularly those capable of delivering high-quality systems that will enhance educational environments.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a valid business license and demonstrating prior experience in executing similar projects in the audio-visual field. Compliance with relevant industry quality standards is also necessary to ensure that products supplied meet the specifications outlined in the tender documentation.
Bidders must provide necessary certificates that may include business registration documents, compliance certificates with quality standards, and any applicable product certifications. It is essential for vendors to ensure their equipment meets industry-regulated quality requirements to qualify for evaluations.
Vendors should complete the registration process on the designated procurement platform. This may involve providing company information, financial documents, and any certificates required to verify eligibility. Once registered, vendors can submit their proposals in the prescribed format.
The accepted document formats for submission include PDF, DOCX, and other specified file types as per the tender guidelines. Ensure that all documents are clearly formatted and adhere to the specified requirements to avoid issues during the submission process.
The tender includes special provisions for MSEs, offering advantages such as relaxed eligibility criteria and potential financial incentives in the evaluation process. This encourages participation from smaller businesses, fostering growth within the industry while maintaining competitiveness in the procurement process.
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