Tender Title: Split Air Conditioner Including Green AC, Wall Mount Type (V2)
Reference Number: 3524ade9
Issuing Authority:
Department of Commerce
Ministry of Commerce and Industry
Scope of Work and Objectives:
The primary objective of this tender is to procure Split Air Conditioners, including Green AC models that ensure energy efficiency and sustainability. This procurement aims to supply a total of four units of wall-mount type air conditioners. The successful vendor will provide quality equipment that meets industry standards, ensuring high performance and low environmental impact. The selected devices must be suitable for commercial applications and should comply with the latest energy efficiency ratings.
Eligibility Criteria:
Eligible bidders must possess valid business registration and qualifications as an established supplier in the HVAC (Heating, Ventilation, and Air Conditioning) industry. Bidders should demonstrate prior experience in supplying similar equipment with a proven record of delivering projects on time. It is crucial that participants adhere to any specific guidelines as outlined by the Department of Commerce to ensure fairness and compliance during the bidding process.
Technical Requirements:
Bidders must adhere to established technical standards for the Split Air Conditioner units. These specifications should include but are not limited to:
- Energy Efficient ratings
- Noise level compliance
- Compatibility with established electrical standards
- Compliance with environmental certifications for Green AC models
Testing for efficiency and operational performance must be demonstrated through the provided documentation.
Financial Requirements:
Bidders will be required to submit a detailed financial proposal outlining costs associated with the supply of the air conditioners, including taxes and potential discounts for bulk purchases. This should also account for installation and maintenance services, if applicable. A transparency in financial dealings will enhance the credibility of the submissions.
Document Submission Details:
All bidders must submit their tender documents electronically through the designated government e-marketplace platform associated with this tender. Required documents include:
- Proposal document that includes technical and financial details
- Certificates of compliance with regulatory standards
- Evidence of previous contracts or project completions
Proper submission methods must be followed, and late submissions will not be accepted.
Special Provisions:
The tender includes provisions for Micro, Small, and Medium Enterprises (MSMEs) and startups to encourage participation and stimulate local economic growth. These provisions may include relaxed eligibility criteria and financial incentives.
Evaluation Process:
The evaluation of all submissions will be conducted based on a predefined scoring matrix, weighing both technical and financial aspects. The evaluation committee will assess all proposals to ensure compliance with the tender requirements, and the bids will be ranked accordingly. The successful bidder will be notified through the designated communication channels as outlined in the submission guidelines.
Delivery Locations:
The successful vendor will be responsible for the delivery of the units to the specified locations as determined by the Department of Commerce. Delivery timelines and logistics will be discussed post-award, emphasizing timely completion of all processes involved.
Contact Information:
For further inquiries regarding this tender, please refer to the official contact channels provided by the Department of Commerce.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of supplying HVAC equipment. Bidders must demonstrate relevant experience in delivering similar projects, along with compliance with the standards set forth by the Department of Commerce. Financial stability and adherence to the technical specifications of the Split Air Conditioner units will also be taken into consideration.
Bidders must provide various certificates as part of their submission, including compliance certifications with environmental and energy efficiency regulations, business registration documents, and any previous project completion certifications. Ensuring that all documentation is up-to-date will enhance credibility and improve the chances of selection.
The registration process involves creating an account on the official government e-marketplace platform. Once registered, bidders can access the tender documents to understand specifications and requirements fully. It is advisable to complete the registration in advance to avoid last-minute issues.
Bid submissions must be formatted in digital versions such as PDF, DOC, or XLSX. Each document should be clearly named and organized according to the tender requirements, ensuring all necessary information is easy to access and verify. Adhering to these formats can streamline evaluation processes.
Payment terms will typically include an initial advance upon contract acceptance, followed by progress payments linked to delivery milestones. A performance security deposit may also be required to ensure compliance with contract terms. Detailed conditions will be outlined in the final agreement upon selection of the successful bidder.
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