Title: PROCUREMENT BRASS BAND INSTRUMENTS

Tender Reference Number: GEM/2025/B/6131078

The Department of Defence, under the Ministry of Defence, is inviting tenders for the procurement of Brass Band Instruments. This tender aims to enhance the musical capabilities of our defence establishments, enabling them to perform at various ceremonial and public events. The procurement is crucial for supporting the cultural and ceremonial functions of the armed forces.

Scope of Work and Objectives

The principal objective of this tender is to procure a variety of high-quality brass band instruments that meet the specific technical standards and requirements outlined by the Ministry. Suppliers are expected to provide detailed specifications for each instrument, ensuring compliance with quality standards that guarantee durability and superior sound quality. This may include but is not limited to, trumpets, trombones, tubas, saxophones, and percussion instruments.

Eligibility Criteria

Participation in this tender is open to all registered vendors who meet the necessary eligibility requirements. This includes having prior experience in supplying musical instruments, a valid GST registration, and the ability to deliver the instruments within specified timelines. Compliance with local procurement regulations and policies is a prerequisite for all interested bidders.

Technical Requirements

Suppliers are required to provide instruments that conform to the technical specifications as prescribed. Each instrument must encompass features that meet industry standards, ensuring functionality and ease of use. Technical documentation should be included with the bid, demonstrating adherence to the required standards and specifications.

Financial Requirements

Vendors must be prepared to submit details regarding pricing, including the total cost per item, any applicable taxes, and payment terms. A competitive pricing strategy is encouraged. Payments will be contingent upon the successful delivery and quality assurance of the instruments.

Document Submission Details

Bidders are required to submit their bids electronically through the designated tender portal. All necessary documents, including techno-commercial offers and financial bids, must be uploaded in the accepted file formats.

Special Provisions

This tender may offer benefits to Micro, Small, and Medium Enterprises (MSEs), providing them with an opportunity to participate on a level playing field. Startups may also be encouraged to apply, adhering to the 'Make in India' initiative, which prioritizes indigenous productions and services.

Evaluation Process

Bids will undergo a comprehensive evaluation process based on technical compliance, pricing, and delivery timelines. The evaluation will be conducted in accordance with the guidelines set by the Ministry of Defence, ensuring that the best-suited suppliers are selected for the procurement.

Delivery Locations

Instruments will be required to be delivered to various designated locations as specified by the Ministry of Defence. Successful vendors must ensure timely delivery and installation, where applicable, to facilitate immediate use by the armed forces.

Contact Information

For further details about this tender, participants are advised to refer to the official contact points provided in the tender documentation. It's crucial to gather all the necessary information before submitting bids.