Tender Title:
Cartridge Tender
Reference Number:
4b392efb
Issuing Authority:
Department of Defence, under the Ministry of Defence
Scope of Work and Objectives:
The primary objective of this tender is to procure a variety of toner cartridges for use within the Department of Defence. The tender encompasses the supply of specific printer cartridges, encompassing models from well-known brands. The total quantity required is 65 units, with the anticipated items including:
- HP Laserjet toner cartridge W9120MS Black
- HP Laserjet toner cartridge W9121MS Cyan
- HP laserjet toner cartridge W9123MS Magenta
- HP laserjet toner cartridge W9122MS Yellow
- Lexmark toner cartridge 56F3000
- Lexmark toner cartridge 56F000
- Xerox Laser Toner B223000 for Lexmark Machines
- Lexmark Imaging Unit Cartridge No 56F0Z00
- Epson L3100 Printer Cartridge
- Laser Jet Printer Cartridge C 912 oblique 925
Eligibility Criteria:
This tender invites participation from all registered and legally compliant suppliers capable of fulfilling the requirements specified. Suppliers must hold valid registration with appropriate authorities and possess a proven track record in the supply of toner cartridges.
Technical Requirements:
All products must meet specific compatibility and performance standards aligning with the models listed above. It is essential that the cartridges provided are genuine and conform to manufacturer specifications to ensure high-quality output and operational efficiency.
Financial Requirements:
Bidders are required to submit their financial proposals in accordance with stipulated pricing evaluations. Details concerning the payment terms, including methods of payment and security requirements, will be provided in the official tender documents.
Document Submission Details:
Suppliers must submit their proposals electronically, ensuring all required documentation, including technical specifications, financial proposals, and compliance certificates, are included. The required format for document submission will be specified in the tender documentation.
Special Provisions:
This tender may offer provisions favorable to Micro, Small, and Medium Enterprises (MSEs) and startups, promoting inclusivity within the procurement process. Specific details regarding such provisions will be outlined within the tender documentation to ensure that eligible suppliers are aware of available benefits.
Evaluation Process:
The evaluation process will consider the technical specifications, adherence to quality standards, and competitive pricing from bids received. A committee will conduct the evaluations based on predefined criteria established in the tender documentation to ensure transparency and fairness in decision-making.
Delivery Locations:
The successful bidder will be responsible for delivering the toner cartridges to designated locations specified by the Department of Defence. Delivery terms and relevant logistical details will be included in the contract following the award of the tender.
Contact Information:
For further inquiries, please refer to the official channels within the Department of Defence responsible for managing this tender. Open communication is encouraged to clarify any uncertainties regarding the tender requirements and submission process.
Tender BOQ Items
9 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with valid licenses, demonstrating a history of providing similar products, and meeting specific industry standards applicable to toner cartridges. Additionally, suppliers should comply with legal and financial regulations as mandated by the Department of Defence.
The technical specifications include compatibility with the listed printers and adherence to quality standards set by the manufacturers. All toner cartridges delivered must be genuine products that meet or exceed industry performance standards, ensuring optimal functionality in the Department’s printers.
Yes, suppliers responding to the tender are required to provide an Earnest Money Deposit (EMD) as part of their financial proposals. This deposit ensures the commitment of the bidders to the tender terms. Additionally, performance security requirements may apply post-award, safeguarding the Department’s interests.
Proposals must be submitted electronically through the designated procurement portals outlined in the tender documentation. Accepted document formats will include PDFs for technical and financial submissions. Suppliers should ensure that all required documents are submitted in the specified formats for evaluation.
Yes, this tender incorporates benefits for Micro, Small, and Medium Enterprises (MSEs) and startups, promoting diversity and local business participation. Provisions details related to MSEs will be included in the tender documentation, ensuring that eligible entities leverage the advantages provided to them during the bidding process.
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