Department of Defence Tender by Indian Coast Guard (GEM/2025/B/6086325)
Brown Sheet Laminated,Broom Country,Biodegradable polythene Film length 112 INCH width 18 INCH,batt
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Tender Title: ARS ITEMS
Tender Reference Number: GEM/2025/B/6086325
Issuing Authority/Department: Department of Defence, Ministry of Defence
Scope of Work and Objectives
The scope of work for this tender encompasses the procurement of a wide variety of items required by the Department of Defence. The objective is to ensure the availability of essential materials that support the operational readiness and efficiency of defense services. The commodities envisaged include:
- Brown Sheet Laminated products
- Various types of brooms, including Broom Country
- Biodegradable polythene film with dimensions of 112 inches in length and 18 inches in width
- An assortment of batteries (AA size, both 1 and 5 volts)
- Cleaning supplies such as cleaning liquids, detergent powder, and disinfectants
- Containers and non-consumable items like garbage bags, dust bins, and more
A detailed list of items is compiled in the bill of quantities (BoQ) to facilitate prospective bidders.
Eligibility Criteria
To be eligible to participate in this tender, bidders must fulfill the following criteria:
- Be a registered business entity with valid operational status.
- Possess all necessary certifications and compliance documents relevant to the items being tendered.
- Financial stability and capability to fulfill the contract terms, ensuring delivery and quality.
Note: Specific eligibility criteria can vary, and bidders are advised to review the tender documents thoroughly to confirm they meet the requirements.
Technical Requirements
Bidders should ensure that the products provided adhere to specific technical standards, which may include:
- Compliance with quality control specifications
- Manufacturer certifications for all products listed in the tender
- Verification that the items are free of defects and meet operational standards set by the Department of Defence
Financial Requirements
Bidders will need to demonstrate financial capability, including:
- Submission of Earnest Money Deposit (EMD) as specified in the tender documentation.
- Proof of past financial performance and audit reports (if requested).
Document Submission Details
All documents related to the tender must be submitted in the prescribed format through the designated portal outlined by the Department of Defence. Key documents likely include:
- Completed tender submission forms
- Copies of relevant licenses and certifications
- Financial statements (if required)
It is crucial to ensure all documents are duly signed and submitted by the specified deadline.
Special Provisions
- Micro, Small, and Medium Enterprises (MSEs) are encouraged to submit bids as the tender may contain provisions for MSE benefits.
- Startups that meet the eligibility criteria may also find favorable provisions in the tender.
Evaluation Process
The evaluation of bids will follow a structured process focusing on:
- Technical compliance with the specifications outlined in the tender.
- Financial evaluation, including price competitiveness.
- Assessment of the bidder's past performance and operational capabilities.
The evaluation criteria will ensure that only qualified bids from competent suppliers are considered.
Delivery Locations
Products are to be delivered to various locations as specified in the tender documentation, ensuring adherence to delivery timelines and logistical requirements.
Contact Information
For additional queries regarding the tender, interested parties may refer to the official channels provided by the Department of Defence. It is advisable to consult the official website or contact the designated procurement office for the most accurate information.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of demonstrating compliance with all necessary legal and regulatory standards. Bidders must provide valid operational licenses and certifications relevant to the tendered items, along with demonstrating financial stability. Additionally, businesses looking to participate must ensure they meet any specific criteria outlined in the tender documents, providing a thorough application for evaluation.
All products must comply with the specified technical specifications which could include adherence to quality control standards, safety regulations, and any certifications required by the Department of Defence. Bidders must ensure that all products are manufactured to meet or exceed these standards. Non-compliance may result in disqualification during the evaluation phase, so all bidders are urged to scrutinize the technical requirements listed in the tender.
The Earnest Money Deposit (EMD) serves as a security measure for the tendering process, ensuring that bidders are committed to their offers. Bidders must submit the EMD amount along with their proposals as specified in the tender documents. This deposit will be refunded to unsuccessful bidders post-evaluation, while the successful bidder’s EMD may be adjusted towards performance security.
Bidders must submit their proposals electronically through the designated procurement portal as outlined in the tender documents. This method ensures that all submissions are received securely and on time. It’s imperative to adhere to the submission formats specified to avoid any disqualification due to technical errors.
Micro, Small, and Medium Enterprises (MSEs) may avail themselves of various special provisions, including potentially easier compliance requirements, financial incentives, and parts of the order reserved specifically for MSEs. Additionally, the Department of Defence actively encourages the participation of MSEs to foster competitive bidding and promote local economic growth. Detailed provisions can be checked within the tender documentation for confirmation.
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