Department of Defence Tender by Border Road Organisation (GEM/2025/B/6140841)
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Tender Title: Clothing
Tender Reference Number: GEM/2025/B/6140841
The Department of Defence, under the Ministry of Defence, invites qualified vendors to participate in a comprehensive tender for the supply of clothing. This tender represents a live opportunity for suppliers specializing in textile products and related materials. The main objective is to fulfill the requirements of the defence sector, ensuring high-quality provision and adherence to specific contract terms.
Scope of Work and Objectives
The scope encompasses the delivery of 3635 units of clothing, with specifications that meet the rigorous standards expected by the defence sector. These clothing items are essential for operational functionality and must adhere to set specifications, ensuring durability and compliance with technical requirements articulated in the tender documentation.
Eligibility Criteria
To be eligible for this tender, bidders must:
- Be a registered entity in accordance with local regulations.
- Hold necessary certifications to operate within the defence supply chain.
- Demonstrate prior experience in supplying clothing or similar products to government departments or defence bodies.
Technical Requirements
Successful bidders are required to submit proof of conformity to technical specifications set forth in the tender documents. These may include material composition, manufacturing processes, and adherence to safety standards relevant to defence applications.
Financial Requirements
Bidders must provide a financial proposal that outlines their pricing model, ensuring compliance with budget expectations. Criteria for bid acceptance will center around the best overall value for money, incorporating both cost and quality considerations.
Document Submission Details
Interested vendors must prepare their tender submissions in accordance with the stipulated guidelines. All documents should be compiled in a single packet and submitted through the designated procurement platform. It is crucial to follow all specific instructions regarding formats and required documentation.
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs), providing special consideration and support for startups under relevant government policies. This initiative aligns with broader objectives aimed at bolstering local economy and promoting indigenous manufacturing capabilities.
Evaluation Process
The evaluation of bids will focus on various factors, including but not limited to:
- Compliance with eligibility criteria.
- Adherence to the technical specifications laid out in the tender documentation.
- Cost-effectiveness and overall value proposition.
Successful bidders will be notified of their selection, while unsuccessful bidders will also receive communication regarding their non-selection.
Delivery Locations
The clothing must be delivered to specified defence locations as per the guidelines established in the tender. Bidders must confirm their capability to meet these logistical requirements.
Contact Information
For further inquiries about the tender, adhere to the contact protocols established in the tender documentation. It is advisable to only direct pertinent questions regarding the procurement process.
Vendors are encouraged to thoroughly review the tender details to ensure all requirements are met. An informed bid enhances the possibility of successful procurement and aligns with the strategic objectives of the Department of Defence.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing necessary certifications, and demonstrating prior experience in supplying clothing or related products to government sectors, particularly in the defence arena. Compliance with all stipulated legal and regulatory standards is a mandatory prerequisite for participation in the tender process.
To fulfill the tender’s technical specifications, the clothing products need to comply with defined quality and material standards as specified by the Department of Defence. Suppliers must present evidence of adherence to these specifications, including information about material durability and appropriate manufacturing processes to ensure the products meet operational needs.
Bidders are instructed to prepare their bid submissions in accordance with the detailed guidelines specified in the tender documentation. This typically includes compiling all required documents and ensuring they are submitted via the designated procurement platform. It’s crucial to adhere strictly to submission deadlines and required document formats to avoid disqualification.
Yes, the tender makes provisions for Micro, Small, and Medium Enterprises (MSEs) to promote inclusivity and support economic growth. MSEs may benefit from relaxed eligibility criteria and additional support mechanisms aimed at fostering business development and competition within the sector.
Bid evaluations will be conducted based on a combination of criteria, including compliance with eligibility requirements, adherence to technical specifications, and overall cost-effectiveness. The evaluation committee will focus on the best value propositions, ensuring that quality and price considerations align with the strategic needs of the Department of Defence. All vendors will receive timely notifications regarding their bid outcomes.
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