Tender Title: BID BOQ
Reference Number: GEM/2025/B/6175531
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
Overview
The BID BOQ tender aims to procure a total quantity of 13,520 units of specified items under the guidelines set by the Department of Military Affairs, Ministry of Defence. This tender covers a variety of categories including but not limited to Title1, Title2, Title3, Title4, and Title5. The objective is to engage qualified vendors in providing high-quality products aligning with the needs of the military.
Scope of Work and Objectives
The primary objective of this tender is to ensure the reliable supply of essential items to meet the operational demands of the military. The scope includes the preparation, delivery, and quality assurance of the products as specified in the Bill of Quantities (BOQ). Bidders are expected to comply with the quality standards and technical requirements throughout the project lifecycle.
Eligibility Criteria
Interested parties must meet the following eligibility criteria to submit a bid:
- Be a registered entity with the appropriate legal status.
- Demonstrate experience in providing similar items to government or military bodies.
- Hold any required certifications relevant to the tender specifications.
- Comply with all legal requirements, including tax and trade regulations.
Technical Requirements
Bidders must adhere to specific technical requirements outlined in the tender documentation. This includes compliance with established quality standards and adherence to any technical specifications outlined for the categories of items being procured.
Financial Requirements
Bidders must submit financial documentation showcasing their ability to fulfill the contract requirements. This includes proof of previous sales, financial statements, and an official letter confirming the capacity to manage the tender amount.
Document Submission Details
All bids must be submitted electronically through the designated online platform. Bidders are required to provide:
- Technical proposal
- Financial proposal
- Earnest Money Deposit (EMD) as specified in the guidelines
All submissions must be in the accepted document formats outlined in the tender documentation.
Special Provisions
The tender includes benefits for Micro, Small, and Medium Enterprises (MSEs) and provisions for start-ups, encouraging their participation and fostering local industry growth. Bidders are encouraged to align their proposals in accordance with these provisions.
Evaluation Process
The evaluation process will consist of assessing technical qualifications, financial stability, and compliance with the specified requirements. The selection will be based on the most advantageous tender that meets or exceeds all criteria. The evaluation will ensure transparency and a fair assessment of all bids.
Delivery Locations
Items will be expected to be delivered to specified military locations, which will be detailed in the final contract once the bids are evaluated and awarded.
Contact Information
For further queries regarding the tender, interested parties may reach out to the Department of Military Affairs, Ministry of Defence. Ensure that all communications adhere to professional standards and provide clear and concise questions regarding clarifications on the tender specifications and requirements.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with the necessary legal standing, demonstrating prior experience in supplying similar goods to governmental or military institutions, and meeting any additional certification needs outlined in the tender documentation. Furthermore, compliance with all statutory obligations, such as taxes and regulations, is mandatory.
Bidders must provide copies of all relevant certificates related to their business operations. These might include GST registration, ISO certifications, or any industry-specific endorsements that prove compliance with quality standards and regulations applicable to the products being offered in the proposal.
Documents must be submitted electronically through the designated online tender submission platform. Ensure that you adhere to the specified document formats requested in the tender documentation. Late submissions or alternate formats will generally not be considered.
The Earnest Money Deposit (EMD) is a security amount required while submitting bid proposals. This amount is typically defined in the tender documentation and serves to protect the interests of the authorities from unqualified bids. Bidders must check the tender details for the specific amount and payment procedures.
Yes, the tender provides specific benefits for Micro, Small, and Medium Enterprises (MSEs) to encourage their participation. These benefits may include relaxed qualifying criteria, reduced EMD amounts, or additional points during the evaluation process to promote local entrepreneurship and align with government policies.
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