Department of Defence Tender by Border Road Organisation (GEM/2025/B/6179264)
PICS-22-11-053,BODY BEARING,PICS-22-11-007,SWING JAW BEARING,PICS-22-17-081,OIL SEAL 180-230-15,PIC
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Tender Title: Spares for Stone Crusher Parishram 20 TPH EM No 15L38845
Tender Reference Number: GEM/2025/B/6179264
Issuing Authority/Department: Department of Defence, Ministry of Defence
The Department of Defence invites bids for the procurement of spares for Stone Crusher Parishram with a crushing capacity of 20 TPH under the tender reference GEM/2025/B/6179264. The scope of work involves the supply of various critical components essential for the maintenance and operational efficiency of the stone crusher machinery. This tender is part of the ongoing commitment of the Ministry of Defence to ensure that all operational equipment remains in prime condition through timely and reliable procurement of spare parts.
Scope of Work and Objectives
The primary objective of this tender is to procure high-quality spare parts that include but are not limited to:
- BODY BEARING
- SWING JAW BEARING
- OIL SEALS
- LOCK NUTS
- GREASE ADAPTERS
- Various other components as specified in the tender documentation.
Bidders are required to provide these spare parts in quantities totaling 42 units and must ensure adherence to the specified technical requirements to maintain the integrity and reliability of the stone-crushing operations.
Eligibility Criteria
Bidders must meet the following eligibility requirements:
- Must be registered as a supplier with an established presence in manufacturing or supplying machinery components.
- Required certifications relevant to the manufacturing of the specified components.
- Compliance with quality standards set forth in the tender documentation.
- A valid registration under applicable laws pertaining to goods and services.
Technical Requirements
Bidders are expected to furnish technical proposals that include specific details on the following:
- Quality assurance processes to ensure all parts meet required specifications.
- Compliance with international quality standards.
- Required testing criteria for all supplied components.
Financial Requirements
Bidders must demonstrate their financial capacity to undertake the procurement, including:
- Evidence of past performance on similar contracts.
- Ability to maintain competitive pricing while ensuring quality.
Document Submission Details
All bids must be submitted electronically via the specified platform in formats that are typically accepted, ensuring the completeness of the proposal with all required documents attached. Bidders need to provide their financial proposals, technical specifications, and any other documentation as required in the tender inquiry.
Special Provisions
This tender has provisions in place to support Micro, Small, and Medium Enterprises (MSEs) and provides opportunities for startups to participate actively. The Ministry of Defence encourages bids that conform to the 'Make in India' initiative and aims for local procurement to stimulate economic growth.
Evaluation Process
The evaluation process will be multi-faceted, considering both the technical capability and financial proposals. Bids will be assessed for compliance with the eligibility criteria, technical specifications, and cost-effectiveness. The selection process will be competitive, aiming for the best value for the government.
Delivery Locations
Successful bidders will be required to deliver the spare parts to designated locations as specified in the purchase order. Care must be taken to ensure that all items are delivered within the mandated timelines.
Contact Information
For further questions relating to this tender, interested parties are encouraged to contact the Department of Defence directly through the official communication channels provided on the tender submission platform.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The qualification requirements include being a registered entity with appropriate certifications for manufacturing and supplying components relevant to the stone crusher spares. Bidders must also demonstrate compliance with safety and quality standards applicable to the manufacturing processes for the parts listed in the tender documents.
Bidders must provide certificates that validate their compliance with industry standards. This includes quality management certifications such as ISO, along with any other relevant local certificates that demonstrate the capability to produce high-quality spare parts that meet specified technical requirements.
The registration process requires bidders to create an account on the specified electronic bidding platform. After registration, bidders must submit their proposals electronically, including all required documentation and certification forms within the tender submission deadlines.
The accepted document formats generally include PDF for technical and financial proposals, as well as Excel for pricing details. It is crucial for bidders to refer to the instructions in the tender documentation to ensure all submissions match the required formats.
The payment terms will be outlined in the specific purchase order issued to the successful bidder. Typical arrangements may include advance payments, milestones based on delivery, or a lump-sum payment upon completion of the supply contracts. Bidders must ensure they provide competitive pricing to be considered favorably in the evaluation process.
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