Department of Defence Tender by Armed Forces Tribunal (223f99a8d)

JCB Engine Oil,JCB HP Gear Oil,Accelerator Cable,Light Head Lamp 12 V Torque to 12 NM,Knob with Swi

Kinnaur, Himachal pradesh
Goods
Qty:321
EST Bid: ₹5.0 Lakh

Tender Timeline

Tender Issue
May 10, 2025 at 2:29 PM

Tender Title: 110 E Spare Parts BID 2

Reference Number: 223f99a8d

Issuing Authority: Department of Defence (Ministry of Defence)

The 110 E Spare Parts BID 2 aims to procure essential spare parts necessary for the efficient and effective maintenance of military equipment. This tender includes a comprehensive range of items such as JCB Engine Oil, JCB HP Gear Oil, Accelerator Cable, and various components crucial for operational readiness. The objective is to ensure that the armed forces have access to high-quality spare parts that meet strict operational capabilities.

Scope of Work and Objectives

The scope of work includes the supply of spare parts essential for the maintenance and repair of machinery used by the armed forces. These parts must comply with the technical specifications and quality standards set forth by the Department of Defence. The primary objective is to maintain, enhance, and prolong the lifespan of military machinery, ensuring operational readiness and reliability.

Eligibility Criteria

Eligible bidders must be registered entities in good standing. Companies must demonstrate experience in supplying spare parts or components similar to those specified in this tender. Capacity and capability to deliver the full quantity listed are critical for eligibility.

Technical Requirements

Bidders must provide detailed specifications for each item offered, inclusive of compliance with quality standards. The items to be supplied must be of the specified dimensions and performance criteria as listed in the tender document. High-quality materials and manufacturing processes must be assured, as non-compliance may lead to disqualification.

Financial Requirements

Bids must be accompanied by a bid security in the form of an Earnest Money Deposit (EMD). The financial proposal should reflect competitive pricing in line with market standards, considering the total quantity of 321 units.

Document Submission Details

Bidders must submit their proposals through the designated electronic portal by the specified deadline. All submissions must be complete, including technical and financial documents, as incomplete submissions may be rejected.

Special Provisions

Recognizing the importance of fostering growth in the economy, provisions are made to encourage Micro, Small, and Medium Enterprises (MSEs) and startups to participate in the bidding process. This includes relaxed eligibility criteria and benefits aimed at boosting local industrial capacity.

Evaluation Process

The evaluation of bids will be based on a two-part process: technical evaluation, followed by financial evaluation. The technical submissions will be assessed for compliance with requirements before proceeding to financial bid analysis. The final award will be given to the bid that meets all technical requirements while providing the best value for money as per price evaluation considerations.

Delivery Locations

Successful bidders will be required to deliver the allocated spare parts to specified military establishments across the country. Delivery timelines must be strictly adhered to as part of the contract conditions.

Contact Information

For any queries related to this tender, please refer to the contact information provided in the official tender document.

Tender BOQ Items

22 Items
1.

JCB Engine Oil

Item described shall be supplied as per detailed BOQ pdf attached

Qty:60
Unit:ltr
45
2.

JCB HP Gear Oil

Item described shall be supplied as per detailed BOQ pdf attached

Qty:40
Unit:ltr
45
3.

Accelerator Cable

Item described shall be supplied as per detailed BOQ pdf attached

Qty:5
Unit:nos
45
4.

Light Head Lamp 12 V Torque to 12 NM

Item described shall be supplied as per detailed BOQ pdf attached

Qty:4
Unit:nos
45
5.

Knob with Switch

Item described shall be supplied as per detailed BOQ pdf attached

Qty:4
Unit:nos
45
6.

Throttle Hand Knob

Item described shall be supplied as per detailed BOQ pdf attached

Qty:4
Unit:nos
45
7.

Knob Spinner Assy

Item described shall be supplied as per detailed BOQ pdf attached

Qty:2
Unit:nos
45
8.

Wheel Bolt

Item described shall be supplied as per detailed BOQ pdf attached

Qty:20
Unit:nos
45
9.

Wheel Nut

Item described shall be supplied as per detailed BOQ pdf attached

Qty:20
Unit:nos
45
10.

Fuel Filter primary

Item described shall be supplied as per detailed BOQ pdf attached

Qty:5
Unit:nos
45
11.

Side cutter Right Hand

Item described shall be supplied as per detailed BOQ pdf attached

Qty:10
Unit:nos
45
12.

Side Cutter Left Hand

Item described shall be supplied as per detailed BOQ pdf attached

Qty:10
Unit:nos
45
13.

Side Cutter Bolt

Item described shall be supplied as per detailed BOQ pdf attached

Qty:50
Unit:nos
45
14.

Side Cutter Nut

Item described shall be supplied as per detailed BOQ pdf attached

Qty:50
Unit:nos
45
15.

Hose 3 by 4 inch BSP UHP 2150 mm

Item described shall be supplied as per detailed BOQ pdf attached

Qty:4
Unit:nos
45
16.

LU Oil Cooler

Item described shall be supplied as per detailed BOQ pdf attached

Qty:1
Unit:nos
45
17.

Radiator Cap or Pressure

Item described shall be supplied as per detailed BOQ pdf attached

Qty:1
Unit:nos
45
18.

Gaskit

Item described shall be supplied as per detailed BOQ pdf attached

Qty:1
Unit:nos
45
19.

Loctite 5900 or 5910 BB

Item described shall be supplied as per detailed BOQ pdf attached

Qty:10
Unit:nos
45
20.

Old cotton cloth

Item described shall be supplied as per detailed BOQ pdf attached

Qty:2
Unit:nos
45
21.

Coolant

Item described shall be supplied as per detailed BOQ pdf attached

Qty:17
Unit:ltr
45
22.

Oil Filter

Item described shall be supplied as per detailed BOQ pdf attached

Qty:1
Unit:nos
45

General Information

Item Category
JCB Engine Oil , JCB HP Gear Oil , Accelerator Cable , Light Head Lamp 12 V Torque to 12 NM , Knob with Switch , Throttle Hand Knob , Knob Spinner Assy , Wheel Bolt , Wheel Nut , Fuel Filter primary , Side cutter Right Hand , Side Cutter Left Hand , Side Cutter Bolt , Side Cutter Nut , Hose 3 by 4 inch BSP UHP 2150 mm , LU Oil Cooler , Radiator Cap or Pressure , Gaskit , Loctite 5900 or 5910 BB , Old cotton cloth , Coolant , Oil Filter
Ministry Name
Ministry of Defence
Department Name
Department of Defence
Organisation Name
Armed Forces Tribunal
State
Himachal pradesh
City
Kinnaur

Financial Information

Estimated Bid Value
₹5,00,000.00
OEM Average Turnover
₹3.00 Lakh (s)
Minimum Turnover
₹3.00 Lakh (s)
Bid Offer Validity
90 (Days)
Past Performance
50 %
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Total value wise evaluation
Inspection Required
Yes
Technical Clarifications Time
2 Days

Tender Documents

4 Documents
GeM-Bidding-7827898.pdfMain Document
BOQ DocumentBOQ BOQ
BOQ DocumentBOQ BOQ
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

Documents Required from Seller

  • Experience Criteria
  • Past Performance
  • Bidder Turnover
  • Certificate (Requested in ATC)
  • OEM Authorization Certificate
  • OEM Annual Turnover
  • Additional Doc 1 (Requested in ATC)
  • Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
  • the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

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Frequently Asked Questions

The eligibility requirements include being a registered entity with a valid registration. Bidders must demonstrate previous experience in supplying similar spare parts. Adequate capacity to fulfill the total quantity of 321 units is also necessary. Proper documentation must be provided to support these claims.

Bidders are required to present specific documentation including quality assurance certifications and relevant industry certifications that align with the supplied spare parts’ specifications. Compliance with necessary technical specifications and quality standards must be assured through valid documentary evidence.

To participate in this tender, bidders must be registered on the appropriate electronic portal where the tender is listed. This involves creating a company profile, providing necessary legal documents, and ensuring that the uploaded documents meet accepted formats such as PDF or Word, ensuring clarity and adherence to submission standards.

MSEs can benefit from provisions that include relaxed eligibility requirements, assistance in the bidding process, and potential advantages in evaluation. Compliance with local content and ‘Make in India’ policies encourages participation by fostering local industry growth and improving procurement opportunities for smaller entities.

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