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Department of Defence Tender by Indian Coast Guard (GEM/2025/B/6096595)

CANON NPG 57 TONER,BROTHER TN 2280 BLACK TONER,BROTHER TN B021 TONER CARTRIDGE,HP 410 A CYAN,HP 410

Goods
Qty:184
EMD: ₹17,391
Department of Defence Tender by Indian Coast Guard (GEM/2025/B/6096595)

Tender Timeline

Tender Issue
April 29, 2025 at 9:39 AM

Procurement of Printer Cartridges

Tender Reference Number: GEM/2025/B/6096595

Issuing Authority: Ministry of Defence

The Ministry of Defence is inviting bids through this tender for the procurement of printer cartridges. The primary objective of this procurement is to supply a diverse range of high-quality printer cartridges that ensure efficient and reliable printing for the operations associated with the Department of Defence. This includes but is not limited to cartridge models from brands such as Canon, Brother, HP, Epson, and Lexmark.

Scope of Work

The successful bidder will be required to supply the following printer cartridges:

  • CANON NPG 57 TONER
  • BROTHER TN 2280 BLACK TONER
  • BROTHER TN B021 TONER CARTRIDGE
  • HP 410 A series (Cyan, Majenta, Yellow)
  • HP 204A series (Cyan, Majenta, Yellow)
  • HP 137A BLACK CARTRIDGE
  • PRINTMARK P2031 series (BLACK, IMAGING UNIT DRUM)
  • EPSON L4260 INK series (Black, Yellow, Cyan, Majenta)
  • HP 119A series (Colour cartridges)
  • LEXMARK 78C series (various colours)
  • XEROX B215 series

The total quantity of cartridges required is 184 units, ensuring coverage for all operational needs.

Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • Registered as a legal entity (company or firm).
  • Must possess relevant certifications related to quality standards for printer cartridges.
  • Previous experience in supplying similar products to government entities is advantageous.
  • Compliance with all taxation regulations as outlined by Indian law.

Technical Requirements

All cartridges must comply with the respective brand specifications and quality standards to ensure compatibility with the printing systems in use. Bidder should provide detailed specifications and technical documentation as part of their proposal.

Financial Requirements

Bidders are required to provide:

  • An earnest money deposit (EMD) as specified in the tender documentation.
  • Clear pricing details for each item listed, inclusive of taxes and additional costs.

Document Submission Details

Bids must be submitted in accordance with the submission guidelines outlined in this tender. This includes:

  • Technical bid: containing specifications, documentation, and compliance declarations.
  • Financial bid: outlining pricing for each of the required cartridges.

All proposals must be sent through the designated e-procurement platform as specified by the Ministry of Defence.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Relevant provisions are aimed at promoting local content and procurement, aligning with the Make in India initiative.

Evaluation Process

Bids will be evaluated based on the following criteria:

  • Compliance with technical and financial requirements.
  • Pricing competitiveness.
  • Proven track record and experience.
  • Quality assurance mechanisms.

The selection process will prioritize transparency and fairness in accordance with government procurement regulations.

Delivery Locations

Successful bidders will be required to deliver the cartridges to specified locations as outlined in the final procurement agreement. Compliance with delivery timelines will be strictly monitored.

Contact Information

For any clarifications or queries regarding this tender, all participants are encouraged to reach out through the official communication channels provided on the tender portal.

Tender BOQ Items

34 Items
1.

CANON NPG 57 TONER

Qty:5
Unit:nos
90
2.

BROTHER TN 2280 BLACK TONER

Qty:4
Unit:nos
90
3.

BROTHER TN B021 TONER CARTRIDGE

Qty:5
Unit:nos
90
4.

HP 410 A CYAN

Qty:3
Unit:nos
90
5.

HP 410 A MAJENTA

Qty:3
Unit:nos
90
6.

HP 410 A YELLOW

Qty:3
Unit:nos
90
7.

HP 204A CYAN

Qty:4
Unit:nos
90
8.

HP 204A MAJENTA

Qty:4
Unit:nos
90
9.

HP 204A YELLOW

Qty:4
Unit:nos
90
10.

HP 137A BLACK CARTRIDGE

Qty:10
Unit:nos
90
11.

PRINTMARK P2031L0 BLACK TONER CARTRIDGE

Qty:15
Unit:nos
90
12.

PRINTMARK P2031Z0 IMAGING UNIT DRUM

Qty:6
Unit:nos
90
13.

EPSON L4260 INK BLACK 001

Qty:5
Unit:nos
90
14.

EPSON L4260 INK YELLOW 001

Qty:5
Unit:nos
90
15.

EPSON L4260 INK CYAN 001

Qty:5
Unit:nos
90
16.

EPSON L4260 INK MAJENTA 001

Qty:5
Unit:nos
90
17.

HP 119A COLOUR BLACK

Qty:2
Unit:nos
90
18.

HP 119A COLOUR MAJENTA

Qty:2
Unit:nos
90
19.

HP 119A COLOUR YELLOW

Qty:4
Unit:nos
90
20.

HP 119A COLOUR CYAN

Qty:2
Unit:nos
90
21.

HP 88A BLACK

Qty:40
Unit:nos
90
22.

HP 93A

Qty:3
Unit:nos
90
23.

CANON GI 790 BLACK

Qty:1
Unit:nos
90
24.

CANON GI 790 YELLOW

Qty:1
Unit:nos
90
25.

CANON GI 790 MAJENTA

Qty:1
Unit:nos
90
26.

CANON GI 790 CYAN

Qty:1
Unit:nos
90
27.

HP 166A

Qty:12
Unit:nos
90
28.

HP 110A

Qty:10
Unit:nos
90
29.

EPSON 005 INK

Qty:3
Unit:nos
90
30.

LEXMARK 78C30K0 BLACK

Qty:4
Unit:nos
90
31.

LEXMARK 78C30C0 MAJENTA

Qty:2
Unit:nos
90
32.

LEXMARK 78C30M0 YELLOW

Qty:2
Unit:nos
90
33.

LEXMARK 78C30Y0 CYAN

Qty:2
Unit:nos
90
34.

XEROX B215 106R04346

Qty:6
Unit:nos
90

General Information

Item Category
CANON NPG 57 TONER , BROTHER TN 2280 BLACK TONER , BROTHER TN B021 TONER CARTRIDGE , HP 410 A CYAN , HP 410 A MAJENTA , HP 410 A YELLOW , HP 204A CYAN , HP 204A MAJENTA , HP 204A YELLOW , HP 137A BLACK CARTRIDGE , PRINTMARK P2031L0 BLACK TONER CARTRIDGE , PRINTMARK P2031Z0 IMAGING UNIT DRUM , EPSON L4260 INK BLACK 001 , EPSON L4260 INK YELLOW 001 , EPSON L4260 INK CYAN 001 , EPSON L4260 INK MAJENTA 001 , HP 119A COLOUR BLACK , HP 119A COLOUR MAJENTA , HP 119A COLOUR YELLOW , HP 119A COLOUR CYAN , HP 88A BLACK , HP 93A , CANON GI 790 BLACK , CANON GI 790 YELLOW , CANON GI 790 MAJENTA , CANON GI 790 CYAN , HP 166A , HP 110A , EPSON 005 INK , LEXMARK 78C30K0 BLACK , LEXMARK 78C30C0 MAJENTA , LEXMARK 78C30M0 YELLOW , LEXMARK 78C30Y0 CYAN , XEROX B215 106R04346
Ministry Name
Ministry of Defence
Department Name
Department of Defence
Organisation Name
Indian Coast Guard

Financial Information

EMD Amount
₹17,391.00
Bid Offer Validity
120 (Days)

Evaluation and Technical Information

Inspection Required
No

Tender Documents

5 Documents
GeM-Bidding-7691280.pdfMain Document
BOQ DocumentBOQ BOQ
BOQ DocumentBOQ BOQ
Buyer uploaded ATC documentATC ATC
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

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Frequently Asked Questions

The eligibility requirements include being a registered entity in India, possessing relevant quality certifications for printer cartridges, and having prior experience supplying similar products. Bidders must comply with taxation regulations and demonstrate a strong understanding of the procurement process specific to governmental contracts.

The technical specifications required include compliance with the specified models from brands such as Canon, Brother, HP, and Epson. Each cartridge must meet industry standards for performance and reliability. Documentation proving adherence to these specifications is essential for evaluation during the bidding process.

The Earnest Money Deposit (EMD) is a financial guarantee submitted by bidders to affirm their intent to participate in the tender. The specific amount will be detailed in the tender documentation. It serves to protect the authority from non-compliance by bidders and will be returned to unsuccessful bidders after the conclusion of the evaluation process.

Bids must be submitted electronically through the designated e-procurement platform. The required formats are typically PDF or other specified document formats that allow for secure submission. It is crucial to follow the guidelines provided within the tender documentation for successful submission.

Yes, the tender process includes provisions to support Micro, Small, and Medium Enterprises (MSEs) and startups. These benefits could include relaxed eligibility criteria, financial incentives, or preferential pricing schemes aligning with the government’s Make in India policies to enhance local business participation.

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