Department of Defence Tender by Indian Coast Guard (GEM/2025/B/6139597)
Repair, Maintenance, and Installation of Plant/ Systems/Equipments (Version 2) - Aux-barge Urja San
Tender Timeline
The tender title for this procurement is GEM/2025/B/6139597, issued by the Department of Defence under the Ministry of Defence. This tender pertains to the Repair, Maintenance, and Installation of Plant/ Systems/Equipments for the Aux-barge Urja Sanchay.
Scope of Work and Objectives
The primary objective of this tender is to solicit bids for comprehensive repair, maintenance, and installation services for various systems and equipment aboard the Aux-barge Urja Sanchay. Specific tasks outlined in this tender include:
- Repairing life buoy supporting base frames measuring 2.5 X 2.8 ft which have become deteriorated at different locations.
- Renewing and replacing bed cushion covers that have turned discolored in living mess cabins.
- Replacing sanmica on lockers which have perished and been uprooted in all cabins.
- Repairing the SDNR valve of the sanitary fresh water storage tank situated at the bridge top, which is currently not holding pressure.
These activities are critical to ensure the ongoing operation and safety of the aux-barge, which plays a crucial role in defence operations.
Eligibility Criteria
To participate in this tender, bidders must meet the following eligibility criteria:
- Must be a registered entity with the necessary licenses for performing repair and maintenance services.
- Experience in similar repair and installation work, particularly in marine or defence sectors, will be a significant advantage.
Technical Requirements
Bidders must adhere to specific technical requirements for the services provided which include:
- Compliance with standard industry practices in repair and maintenance.
- Availability of trained personnel to carry out the specialized work required for the tender’s scope.
Financial Requirements
Interested bidders must also fulfill financial requirements which typically encompass:
- Submission of a financial statement indicating the ability to execute the tender scope.
- Procurement of an Earnest Money Deposit (EMD), details of which are outlined in the tender document.
Document Submission Details
All document submissions regarding this tender must comply with the stipulated formats. Bidders are urged to prepare their submissions in digital formats as per the guidelines established by the Department of Defence.
Special Provisions
This tender may offer specific provisions for Micro, Small, and Medium Enterprises (MSEs) and new startups, facilitating increased participation from smaller entities in the defence sector. Such provisions might include relaxed qualification requirements or beneficial payment terms.
Evaluation Process
The evaluation of the submitted tenders will follow a structured process to assess bidder capabilities, adherence to technical specifications, and overall cost-effectiveness, ensuring a fair selection.
Delivery Locations
The primary delivery locations for the execution of the works will be aboard the Aux-barge Urja Sanchay, specific instructions regarding access and logistics will be provided to the successful bidder post-evaluation.
Contact Information
For any inquiries or clarifications regarding the tender, bidders are encouraged to reach out directly to the contact points available through the Department of Defence. Specific contact details are provided in the official tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The qualification requirements include being a registered entity capable of providing repair and maintenance services for marine environments. Companies must demonstrate experience in similar projects to ensure competency.
Required certificates typically include a valid registration certificate, proof of experience in repair and maintenance, and any relevant financial documentation required to demonstrate the ability to fulfill the contract.
The registration process generally involves filing necessary forms with the Department of Defence, submitting required documentation as specified, and ensuring compliance with any specific tender guidelines.
Bidders must prepare their submissions in digital formats as defined in the tender documentation. Commonly accepted formats include PDF for documents and spreadsheets for financial proposals.
The tender may include specific provisions designed to enhance participation from Micro, Small, and Medium Enterprises (MSEs). This includes benefits like simplified documentation, reduced fees for submissions, and favorable payment terms to aid in the procurement process.
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