Tender Title: ARC for Fresh Provision
Tender Reference Number: GEM/2025/B/6090235
Issuing Authority/Department: Department of Defence, Ministry of Defence
The ARC for Fresh Provision tender aimed at enhancing the supply chain of essential fresh food items is being issued by the Department of Defence under the Ministry of Defence. The primary objective of this tender is to ensure the continuous availability of a wide variety of fresh provisions, which include Bread, Milk, Fresh Butter, Potatoes, Onions, various types of Eggs, Mutton, Chicken, and Fish, as well as several fresh vegetables and fruits.
Scope of Work and Objectives
The scope of work encompasses the procurement of a total quantity of 23,293 units involving various categories of fresh food items. Vendors are required to maintain a consistent supply of high-quality produce to cater to the dietary needs of defense personnel. The tender will facilitate a smooth process that allows qualifying suppliers to participate in the bidding process while aiming for transparency and fairness.
Eligibility Criteria
Interested bidders must meet specific eligibility criteria to participate in this tender. These include:
- Registration as a legal entity.
- Compliance with ministry regulations and guidelines.
- Capability and experience in handling perishable goods.
- Proof of delivery and supply expertise in the food sector.
Technical Requirements
Bidders must adhere to strict technical specifications concerning the quality and freshness of the products. All items supplied should conform to established quality standards and specifications, ensuring they meet the required health and safety regulations. Particular attention will be on the sourcing of produce from reliable suppliers and maintaining appropriate storage conditions to prevent spoilage.
Financial Requirements
Compliance with financial stipulations is crucial for successful participation. Bidders need to demonstrate their financial stability and provide the necessary documents reflecting their ability to fulfill financial obligations throughout the contract period. This includes presenting bank guarantees or financial statements as applicable.
Document Submission Details
Bidders must ensure that all relevant documentation is submitted by the specified deadline. Required documents typically include:
- Registration certificates.
- Quality compliance certificates.
- Financial statements.
- Bid proposal outlining pricing and delivery terms.
Special Provisions
This tender includes provisions favoring Micro, Small, and Medium Enterprises (MSEs) and startups, promoting inclusivity in the procurement process. These provisions enable emerging businesses to compete effectively and enhance market participation.
Evaluation Process
The evaluation process for this tender will be based on a comprehensive assessment, which includes document verification, quality of products offered, pricing, and delivery capabilities. A transparent method will ensure that the best-suited suppliers are awarded the contract.
Delivery Locations
Delivery will be required to designated military bases and institutions managed by the Department of Defence. Specific locations will be shared with the awarded contractor.
Contact Information
For any inquiries or clarifications regarding this tender, interested parties are encouraged to reach out to the Department of Defence through the provided channels in the tender documentation.
Overall, the ARC for Fresh Provision presents an excellent opportunity for qualified suppliers in the food industry to engage with one of India's prominent procurement departments, contributing to the sustenance and health of defense personnel across the nation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity recognized under appropriate legislative frameworks. Bidders must demonstrate capability in the supply of fresh produce. Additionally, proof of delivery experience in food logistics and adherence to food safety regulations is essential. Adequate compliance documentation, such as quality certificates and financial statements, is also mandatory to participate in the bidding process.
Bidders must ensure that all products meet stringent technical specifications as set forth in the tender documentation. Specifically, fresh items must conform to specified quality standards, ensuring safety and compliance with health regulations. All suppliers are expected to provide documentation verifying the freshness and quality of their goods, including sourcing origins and handling processes.
Participants in this tender are required to submit an Earnest Money Deposit (EMD), the details for which will be available in the bid documents. The EMD serves as a security deposit that ensures the seriousness of the bid and is essential for financial assurance during the evaluation phase. Specific amounts and acceptable modes of payment will be specified in the tender.
Bidders can submit their proposals through designated online platforms as outlined in the tender documentation. Each proposal must follow the required submission methods to ensure compliance and facilitate smooth processing during the evaluation period. Guidelines regarding format specifications will also be provided to ensure consistency across submitted documents.
The tender includes provisions favorable to Micro, Small, and Medium Enterprises (MSEs) and startups, providing them an opportunity to compete and engage in governmental contracts. This initiative aims to promote local businesses, encouraging innovation and competitiveness, while complying with the ‘Make in India’ policies and ensuring adherence to local content requirements. These incentives assist in fostering growth in the regional business ecosystem.
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