Department of Defence Tender by Indian Coast Guard (GEM/2025/B/5895343)
3HP Pump for pandent type fire sprinkler system SCADA Type,Shed for Pump with Platform,Electrical f
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Tender Title: PURCHASE AND INSTALLATION OF SPRINKLING SYSTEM
Reference Number: GEM/2025/B/5895343
Issuing Authority:
Ministry of Defence, Department of Defence
Scope of Work and Objectives
The primary objective of this tender is to procure and install a sprinkling system that includes various components such as a 3HP pump for the pandent type fire sprinkler system, a shed for the pump with a platform, and associated electrical fittings. The scope consists of the supply of a comprehensive piping system covering all envisaged requirements, including but not limited to water tank preparation, installation of sprinkler heads, and the whole setup for the control and monitoring of the fire suppression system.
The installation will be integrated with existing security systems for enhanced fire safety, including the installation of IP-based cameras and surveillance systems, making it imperative for vendors to ensure that all systems are compliant and seamlessly integrated.
Eligibility Criteria
Interested vendors must be registered entities capable of providing the necessary machinery and labor for installation. They should possess relevant qualifications and experience in executing similar projects. They need to demonstrate their capability through previous project references and certifications.
Technical Requirements
The technical specifications for this tender involve advanced components that adhere to quality standards set by the Ministry of Defence. This includes the 3HP pumping system, various valves (Control, Alarm, Pressure), and complete sprinkler systems with necessary fittings. A detailed Bill of Quantities (BoQ) is provided to ensure full compliance and transparency in the delivery of services and equipment.
Financial Requirements
Participants must submit valid financial documents including recent turnover statements and proof of capacity to manage the project budget. Pricing for the entire installation should reflect a competitive offer considering the comprehensive supply chain and installation services required under this contract.
Document Submission Details
Vendors are required to submit detailed proposals and documentation through the designated online platform. All submissions should comply with the formatting guidelines set forth in the tender documentation, ensuring clarity and accuracy in bid presentations.
Special Provisions
This tender may include benefits for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging their participation. Vendors are encouraged to refer to the tender documentation for further details on eligibility and compliance processes to utilize these advantages.
Evaluation Process
The selection process will adhere to stringent evaluation criteria focused on technical expertise, financial reliability, and quality of service provision. Evaluation will be based on submitted documents, with a scoring system in place to rank bids effectively. Preference may be given to those who bring innovative solutions and comply with established Make in India policies.
Delivery Locations
The installed systems will be located as designated by the Ministry of Defence, typically within secure and controlled environments that meet national defense standards.
Contact Information
For specific inquiries, potential bidders should refer to the contact details provided within the tender documents.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with expertise in electrical installations and fire safety systems. Vendors must provide proof of previous experience, appropriate licensing, and comply with all regulatory norms set by the Ministry of Defence. It’s mandatory for suppliers to demonstrate capability in successfully executing similar projects to qualify for bidding.
The registration process involves submitting a complete set of credentials online through the designated portal as indicated in the tender documentation. Vendors should provide required documents, which may include business licenses, financial statements, and other relevant certifications, ensuring strict adherence to submission timelines and requirements specified in the tender.
The performance security requirements stipulate that successful bidders must furnish a security deposit, generally a percentage of the total bid amount, as a guarantee of project completion and compliance with all contract terms. This security will ensure that vendors fulfill the obligations laid out in their bid proposal, thereby safeguarding the interests of the Ministry of Defence.
The evaluation and selection process involve assessing submitted bids based on technical capabilities, compliance with all project specifications, and financial prudence. Each bid will be meticulously evaluated against predetermined scoring criteria that prioritize quality, innovation, and cost-effectiveness. Notification of results will be communicated to all participating vendors in a timely manner.
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