Department of Economic Affairs Tender by Security Printing And Minting Corporation Of India Limited (spmcil) (GEM/2025/B/6157656)
AMC / CMC of Fire Detection, Fire Alarm, Fire Hydrant and Sprinkler System
Tender Timeline
Tender Title: AMC / CMC of Fire Detection, Fire Alarm, Fire Hydrant and Sprinkler System
Reference Number: GEM/2025/B/6157656
Issuing Authority/Department: Department of Economic Affairs, Ministry of Finance
This tender is for the Annual Maintenance Contract (AMC) / Comprehensive Maintenance Contract (CMC) of Fire Detection, Fire Alarm, Fire Hydrant, and Sprinkler Systems. The successful bidder will be responsible for ensuring that all fire safety systems are maintained and tested in accordance with applicable safety standards, legislation, and best practices. The scope of work encompasses both preventive and corrective maintenance services, guaranteeing the functionality and reliability of all fire safety installations across the designated facilities.
Scope of Work and Objectives
The primary objective of this tender is to enhance fire safety by ensuring that all systems function effectively and are compliant with current fire safety regulations.
The scope of work includes but is not limited to:
- Routine inspection and testing of fire detection systems, alarm systems, hydrants, and sprinkler systems.
- Prompt repair services to address any malfunctions or failures in the systems.
- Comprehensive reporting of maintenance activities and recommendations for upgrades if necessary.
Eligibility Criteria
Eligible bidders must meet the following criteria:
- Be a registered entity with expertise in the maintenance of fire safety equipment.
- Have successfully executed similar contracts in the past.
- Possess valid technical and financial certificates as required by the issuing authority.
Technical Requirements
Technical proposals must include:
- Details of past experience in performing similar maintenance services.
- Information about the technical team, including certifications and qualifications.
- Methodologies for maintaining the fire safety systems, including the frequency of inspections and repairs.
Financial Requirements
Bidders are required to submit:
- Proof of financial capability to meet the terms of the contract.
- A quotation that reflects a comprehensive understanding of the scope of work.
Document Submission Details
Interested parties must ensure that all required documents are submitted electronically through the Gem portal. The submissions should be concise, clear, and comply with the guidelines specified in the tender documentation.
Special Provisions
Provisions for Micro, Small, and Medium Enterprises (MSEs) include:
- Incentives for MSEs to encourage participation in the tendering process.
- Priority in evaluation to ensure inclusivity and encouragement of small businesses.
Evaluation Process
The evaluation process will consider:
- Compliance with eligibility criteria.
- Technical capability and methodology proposed.
- Financial quotation and cost-effectiveness of the bid.
Delivery Locations
The contractor will be required to provide services at various locations specified by the Department of Economic Affairs. Specific addresses will be disseminated upon awarding the contract.
Contact Information
For further inquiries or clarification regarding this tender, interested parties can reach out to the designated contact within the Ministry of Finance. (No specific contact details are available in this documentation.)
This tender represents an essential initiative to uphold fire safety standards through meticulous maintenance and management of fire prevention systems, thus ensuring safety for both personnel and infrastructure.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity that has the necessary expertise in maintaining fire safety systems. Bidders must demonstrate past experience by having effectively executed similar contracts and present valid technical and financial certifications as mandated by the issuing department.
Participants must provide relevant certificates demonstrating their technical expertise. This includes, but is not limited to, certificates of compliance with safety standards, experience in fire safety maintenance, and any financial certifications that reflect financial stability.
The registration process involves creating an account on the Gem portal. Once registered, bidders must familiarize themselves with the specific documentation requirements and prepare their submissions in adherence to the guidelines provided in the tender documentation.
All submissions must be made in electronic formats as specified in the tender guidelines, typically including PDF and common document formats. It is crucial to ensure all documents are compiled neatly and are easily accessible for evaluation.
Payment terms will be clearly defined in the final contract. Typically, they may include stipulations such as payment upon successful completion of services, adherence to performance milestones, and any advance payments that may be applicable based on specific negotiations. It is essential for bidders to align their financial proposals accordingly to ensure compliance with the tender’s payment structure.
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