Medical Education Department Uttar Pradesh Tender by Directorate Of Medical Education And Training (GEM/2025/B/6156536)
AMC / CMC of Fire Detection, Fire Alarm, Fire Hydrant and Sprinkler System,AMC / CMC of Fire Detect
Tender Timeline
Tender Title: AMC / CMC of Fire Detection, Fire Alarm, Fire Hydrant and Sprinkler System
Tender Reference Number: GEM/2025/B/6156536
Issuing Authority
The tender is issued by the Medical Education Department Uttar Pradesh.
Scope of Work and Objectives
The main objective of this tender is to establish a comprehensive Annual Maintenance Contract (AMC) or Comprehensive Maintenance Contract (CMC) for Fire Detection, Fire Alarm, Fire Hydrant, and Sprinkler Systems. The selected vendor will be responsible for ensuring optimal functionality, safety, and compliance with relevant fire safety regulations and standards. The scope includes preventive maintenance, emergency repairs, and ensuring the systems are fully operational at all times. Additionally, the contractor must conduct regular inspections and testing as per standard operating procedures to mitigate any potential fire hazards.
Eligibility Criteria
To qualify for the tender, bidders must demonstrate that they are registered entities with the appropriate experience and capability in managing and maintaining fire safety systems. Prior experience in similar contracts and proven financial stability will be advantageous in the evaluation process. Vendors are encouraged to provide proof of successful previous projects and references.
Technical Requirements
The bidders must meet specific technical qualifications including:
- Certification from recognized accreditation bodies for fire safety systems.
- Demonstrated usage of qualified personnel and technicians with relevant experience in fire safety maintenance.
- Adequate tools and technology for effective maintenance and installation of the systems mentioned in the scope.
Financial Requirements
Bidders must submit a comprehensive financial proposal that reflects cost-effective solutions while ensuring high-quality maintenance services. A detailed breakdown of costs for both AMC and CMC services should accompany the bid documents.
Document Submission Details
All required documents must be submitted electronically via the official tender submission platform. Bidders must ensure that their submissions include:
- Proof of registration
- Financial proposal
- Technical qualifications
- Any other requisite certifications as per the tender requirements
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and offers provisions that enhance their chances of securing the contract. Details on incentives provided for MSE engagement can be found within the tender documentation.
Evaluation Process
The evaluation of submitted bids will occur in a two-tier system based on technical and financial parameters. The bids will first undergo a technical evaluation to ensure compliance with all requirements before the financial proposals are subsequently considered. The most economically advantageous offer, incorporating both compliance and pricing, will be selected.
Delivery Locations
Maintenance services will be required at designated locations across Uttar Pradesh as specified in the tender documents. The selected bidder must ensure timely service delivery to all locations listed.
Contact Information
For additional information regarding the tender, vendors may refer to the Medical Education Department's official communication channels as provided in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
10 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with experience in maintaining fire safety systems. Bidders must submit proof of relevant qualifications, prior project experience, and financial stability. Additionally, companies must comply with local regulations regarding safety and maintenance of fire systems. Vendors are also encouraged to demonstrate their capacity by providing references or letters of recommendation from past clients.
Bidders need to provide various certificates, including but not limited to:
- Registration certificates affirming the business’s legitimacy and compliance with operational standards.
- Industry-specific certifications that validate expertise in fire safety system maintenance.
- Evidence of having undergone relevant safety and quality training. All submitted documents must be in formats specified in the tender documentation to ensure processing.
To begin the registration process, interested vendors must access the official tender platform where they can create an account. They need to accurately complete their profiles, providing all requested information and uploading necessary documentation. Following registration, vendors should carefully review tender specifics to prepare a compliant submission.
Bidders must adhere to stringent technical specifications set forth in the tender, which includes:
- Utilizing skilled personnel who are certified in handling fire detection and alarm systems.
- Employing modern tools and technologies for effective operation and maintenance.
- Compliance with safety and operational guidelines mandated by regulatory authorities, ensuring service delivery aligns with industry best practices.
Bidders are typically required to provide an Earnest Money Deposit (EMD) as a security measure to demonstrate commitment to the bidding process. Payment terms will be clearly defined in the contract, including milestones for project completion and stipulations for timely and accurate billing. Performance security may also be required to guarantee satisfactory service delivery throughout the contract period.
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