Tender Title: GIS Related Survey Services
Reference Number: GEM/2025/B/6164592
Issuing Authority: Department of Defence, Ministry of Defence
The Department of Defence is seeking qualified suppliers to submit proposals for GIS related Survey Services. This tender encompasses a broad scope of work aimed at ensuring comprehensive surveying and mapping services for defence land boundaries, utilizing advanced techniques and methodologies that are critical for maintaining national security and military readiness.
Scope of Work and Objectives
The objective of this tender is to engage professional service providers specializing in GIS and surveying technologies. The selected contractor will be responsible for conducting surveys of defence land boundaries, specifically employing a 1:4000 scale with CORS enabled DGPS survey capabilities. The service providers must deliver their outputs in multiple formats, including SHP, DWG, and CAD (DXF/DWG), ensuring compatibility with existing governmental data systems.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility requirements:
- Possession of relevant certifications in GIS and surveying works.
- Proven experience in providing similar services to government departments or private entities.
- A valid registration with the Ministry of Defence and adherence to related compliance regulations.
Technical Requirements
Contractors must demonstrate their technical expertise by providing:
- Detailed methodologies for conducting GIS surveys and the technologies to be used.
- Qualifications of key personnel involved in the project, highlighting their professional experience and credentials.
- Compliance with quality standards and assurance protocols as defined by national and international regulatory frameworks.
Financial Requirements
Bid proposals must outline the financial aspects clearly, including:
- Itemized pricing for the services rendered.
- Details about Earnest Money Deposit (EMD) as stipulated in the tender document.
- Any additional financial security or performance guarantees required by the Department of Defence.
Document Submission Details
Bidders are required to submit their proposals through the designated procurement platform. All submissions must include:
- An official cover letter.
- Relevant documentation proving eligibility and compliance with technical and financial requirements.
- A data sheet outlining the technical specifications of the completed surveys.
Special Provisions
Special considerations may be made for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging them to participate actively in the tendering process. These provisions may include reduced financial thresholds or enhanced evaluation scores for local participants, supporting the Make in India initiative and local content procurement.
Evaluation Process
Proposals will undergo a rigorous evaluation process based on criteria such as technical merit, financial viability, and past performance records. The selection process prioritizes those with comprehensive knowledge in GIS, experience with defence projects, and a solid track record of reliability.
Delivery Locations
Services are to be rendered across various defence land locations as specified within the project scope. The bidding entities must be prepared to mobilize and operate within these specified areas effectively.
Contact Information
For further inquiries regarding this tender, the potential bidders are encouraged to contact the Department of Defence via the official channels provided on the procurement platform.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, having relevant certifications in GIS, and demonstrating experience in similar projects. Providers must be compliant with government regulations and able to meet the tender’s technical and financial criteria.
Bidders must possess certifications in GIS and surveying methodologies that comply with the national quality standards. Additionally, service providers should demonstrate tangible experience by providing previous project references or contracts, emphasizing compliance with quality standards.
Documents must be submitted electronically through the procurement platform indicated in the tender announcement. All proposals should include a cover letter, financial details, and any requested compliance documentation, formatted as per the guidelines set forth by the Department of Defence.
The Earnest Money Deposit (EMD) is a specific monetary amount that bidders are required to submit along with their proposals to ensure serious engagement in the bidding process. This deposit is refundable upon conclusion of the tender process for unsuccessful bidders, while remaining with the winning bidder until the execution of the contract.
Micro, Small, and Medium Enterprises (MSEs) can benefit from special provisions that may include relaxed eligibility criteria, additional evaluation credits, and support initiatives aligned with the Make in India policies. MSEs are encouraged to engage in the tendering process to enhance their participation in government contracts.
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