Department of Defence Tender by Armed Forces Tribunal (GEM/2025/B/6160972)
Red Chilli Powder,Turmeric,Cardamom Large,Garam Masala,Meat Masala,Panner Masala,Chicken Masala,Tam
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Tender Title: Condiment for the Month of June 2025
Reference Number: GEM/2025/B/6160972
Issuing Authority/Department: Department of Defence, Ministry of Defence
The Department of Defence is issuing a tender for the procurement of various condiments, including Red Chilli Powder, Turmeric, Cardamom Large, Garam Masala, Meat Masala, Panner Masala, Chicken Masala, Tamarind, Cumin, and Coriander Whole for military and associated use. This procurement aims to ensure the availability of essential culinary ingredients that meet the nutritional and quality standards required by the armed forces.
Scope of Work and Objectives
The primary objective of this tender is to supply a total quantity of 532 units of the specified condiments. All items must conform to predefined quality standards and specifications, ensuring they meet the operational needs of the military. Shortlisted bidders will be responsible for delivering the goods to designated locations as outlined in the final agreement.
Eligibility Criteria
Eligible bidders must be registered suppliers and adhere to the following requirements:
- Be a legally registered entity with the necessary licenses to operate in the condiment supply sector.
- Possess a proven track record in delivering similar products within government or large-scale contracts.
- Compliance with all relevant local and national regulations concerning food safety and supply.
Technical Requirements
Bidders must ensure that all submitted products meet the following technical specifications:
- All spices and condiments should be of high quality, free from impurities and adulteration.
- Certification of quality standards must be provided (e.g., ISO certifications or FSSAI approvals as applicable).
- Packaging must ensure product integrity and shelf life, suitable for the intended use in military operations.
Financial Requirements
- All bidders must submit their financial proposals, including comprehensive pricing for each item listed in the tender.
- Bidders are required to provide their payment terms and any additional costs associated with the delivery of goods.
Document Submission Details
Bids must be submitted electronically through the designated government procurement portal. Critical documents include:
- Company registration certificates.
- Quality assurance certifications.
- Financial proposal documentation, including pricing structures.
- Any other relevant information as specified in the tender.
Special Provisions
This tender is open to Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging their participation in government contracts through special provisions that may include:
- Relaxation of some eligibility criteria to promote inclusive growth.
- Support in accessing procurement opportunities.
Evaluation Process
The evaluation of bids will follow a structured methodology, concentrating primarily on the following:
- Compliance with eligibility and technical requirements.
- Financial viability based on submitted proposals.
- Quality assessments against specifications and standards.
Delivery Locations
Once awarded, goods must be delivered to specified military bases or other locations as identified in the eventual contract agreement.
Contact Information
While specific contact details regarding procurement inquiries or clarifications are not provided here, interested bidders are encouraged to consult the official procurement portal for additional resources and support.
The Department of Defence urges all interested and qualified parties to participate in this important tender process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a legally registered entity with the ability to deliver condiments to the military sector. Bidders must provide proof of relevant licenses and demonstrate experience in fulfilling similar government contracts. Compliance with all applicable standards and food safety regulations is essential.
Participants must provide necessary certificates like food safety certifications, such as FSSAI, and quality assurance certificates like ISO. These documents are crucial to ensure that the condiments offered meet the demanded quality standards stipulated in the tender documentation.
The registration process requires bidders to sign up on the government procurement portal, providing essential business details and uploading necessary documents, including company registration and quality standards certifications. Interested entities should follow the on-site instructions for account creation and registration.
Bidders must specify their payment terms in their proposals. Common practices may include upfront payments, milestone payments upon delivery, or payments post-delivery, subject to verification against the tender specifications. Thus bidders should articulate these terms clearly to avoid misconceptions.
Yes, the tender includes provisions tailored to enhance participation from Micro, Small, and Medium Enterprises (MSEs). Special considerations may allow for relaxed eligibility criteria, facilitating increased access to procurement opportunities for smaller businesses, thereby fostering a competitive landscape.
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