Tender Title: Purchase of Condiment Items
Tender Reference Number: GEM/2025/B/6165731
Issuing Authority: Department of Military Affairs, Ministry of Defence
The Department of Military Affairs under the Ministry of Defence invites bids for the purchase of condiment items specified in the tender reference number GEM/2025/B/6165731. This tender is crucial to ensure that essential spice products are acquired for various military and defense operations. The total quantity required for this acquisition is 667 units.
Scope of Work and Objectives
The primary objective of this tender is to supply a comprehensive range of condiment items including, but not limited to, Red Chilli Powder, Turmeric Powder, Coriander Powder, Chhoti Elaichi, Black Pepper, Cumin, Tamarind, Black Mustard Seed, and a variety of other spices such as Garam Masala, Chicken Masala, and Sambhar Masala. Bidders are expected to ensure that all products meet the highest quality standards, suitable for use in military rations.
Eligibility Criteria
Eligible bidders must be registered entities who comply with the necessary industry standards. They are required to provide relevant certifications proving the quality and safety of their products.
Technical Requirements
Bidders must adhere to strict technical requirements regarding product specifications. These specifications include packaging standards, shelf life, and compliance with food safety regulations. All products must be delivered in certified packaging that ensures quality up to the point of consumption.
Financial Requirements
Bidders are required to submit their financial proposals which should include a comprehensive breakdown of costs, including but not limited to, unit prices, taxes, and any additional charges applicable. Financial stability and capacity to fulfill the order will be evaluated.
Document Submission Details
All documents must be submitted online through the designated procurement platform. Bidders should ensure that their submissions are complete and organized according to the guidelines mentioned in the tender documentation.
Special Provisions
Provision is made for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging them to participate in this tender process. This initiative aims to support local businesses and enhance participation in government procurements.
Evaluation Process
The evaluation process will consider technical and financial proposals separately. Bids will be assessed based on compliance with specifications, quality assurance certifications, and cost. The lowest priced bid will be subject to further qualification checks to ensure compliance with technical and quality standards.
Delivery Locations
Successful bidders will be required to deliver the condiment items to specified military supply depots and locations as directed by the Department of Military Affairs. Details regarding delivery points will be provided post-acceptance of the bid.
Contact Information
For inquiries related to this tender, bidders may refer to the official contact details of the Department of Military Affairs available in the tender notification or procurement platform. It is advised to seek clarification on any requirements prior to submission to avoid disqualification.
Conclusion
This tender presents a valuable opportunity for vendors dealing in foodstuffs, particularly those specializing in spices and condiments, to engage with government procurement processes. Compliance with the outlined criteria will enhance the chances of successful bidding and partnership with the Department of Military Affairs.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Certificate (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The qualification requirements typically include being a registered entity with proper certification of products. Bidders must demonstrate the capacity to meet the specifications and quality standards set by the Department of Military Affairs. Evidence of past performance in similar contracts may also be required.
Bidders need to submit various certificates including, but not limited to, food safety certifications, quality assurance certificates, and any necessary health and safety documentation pertinent to the spices and condiments being offered. These certifications ensure the quality and safety of products, which is critical for acceptance.
The registration process involves creating an account on the designated procurement platform where the tender is advertised. Interested bidders must provide necessary documentation as part of the registration, which may include business incorporation certificates and tax identification numbers to qualify for participation.
Bidders must submit their proposals and related documents in specified document formats, typically PDF or DOCX. The procurement platform usually outlines acceptable file formats, and it is essential to adhere to these requirements to prevent disqualification.
The tender includes provisions to facilitate the participation of Micro, Small, and Medium Enterprises (MSEs), such as relaxed eligibility criteria, additional evaluation points, and possibly reduced financial guarantees. This aims to encourage local entrepreneurship and ensure a diverse pool of bidders in government contracts.
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