Tender Title: Procurement of Main Engine Spares for ICGS C-445
Tender Reference Number: GEM/2025/B/6073983
Issuing Authority/Department: Department of Defence, Ministry of Defence
Scope of Work and Objectives
The objective of this tender is to procure critical main engine spares for the Indian Coast Guard Ship (ICGS) C-445. These spares are essential for the maintenance and operational readiness of the vessel, ensuring it can perform its duties effectively. The scope includes the supply of high-quality engine spares that meet the specifications provided in the tender documents.
Eligibility Criteria
To participate in this tender, the participating vendors must meet specific eligibility criteria. Eligible suppliers should be registered entities capable of providing certified quality engine spares. Additionally, vendors must comply with the business norms set forth by the Department of Defence, including relevant registrations and certifications. Compliance with quality standards and legal regulations is mandatory.
Technical Requirements
The technical requirements for the engine spares include but are not limited to:
- Compliance with all operational performance specifications.
- Certification from recognized institutions indicating the quality of spares.
- Compatibility with ICGS C-445 engine model.
- Documentation of previous experience in supplying similar spares.
Financial Requirements
Financial stability is a key criteria for eligibility. Vendors are required to provide their financial statements, demonstrating sufficient capital to undertake the procurement and supply of engine spares. All offered prices must include applicable taxes and be competitive to ensure cost-effectiveness.
Document Submission Details
Prospective bidders must submit all necessary documentation electronically through the designated government procurement platform. Required documents typically include the bid proposal, compliance certifications, and relevant financial details. It is critical to ensure that all documents adhere to the specified formats and standards.
Special Provisions
This tender encourages participation from Micro, Small and Medium Enterprises (MSEs), providing them with certain benefits during the evaluation process. Startups and new vendors with innovative solutions may also be considered favorably, in line with government policies aimed at promoting entrepreneurship and self-reliance.
Evaluation Process
The evaluation of bids will be conducted based on predetermined criteria, which may include technical compliance, price competitiveness, and vendor experience. The process will prioritize bids that offer the best value while meeting all technical and financial requirements set by the issuing authority.
Delivery Locations
Suppliers are required to deliver the engine spares to specified locations as indicated by the Department of Defence. Delivery logistics must be planned according to the needs of the Indian Coast Guard, ensuring timely and effective procurement.
Contact Information
For further information or clarifications regarding the tender, interested parties are encouraged to reach out to the appropriate point of contact within the Department of Defence. Specific contact details, however, must be sourced from the official tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with the capability to produce and supply high-quality main engine spares. Vendors must possess relevant certifications and compliance documents. Prior experience in supplying similar components is also crucial. Additionally, vendors must adhere to the standards set by the Department of Defence concerning operational performance.
The technical specifications for engine spares involve strict compliance with operational performance norms suited for ICGS C-445. Spares must be compatible with the engine model and meet quality assurances from recognized certification bodies. Vendors should ensure the documentation reflects all technical attributes of the spares offered, including materials used and manufacturing processes.
Payment terms for this tender typically include provisions for the advance payment and milestone payments based on delivery schedules. Payments may be subject to the submission of performance guarantees and compliance documents. Vendors are advised to review the tender documents for detailed terms specific to the tender.
Documents must be submitted electronically, preferably through the designated government procurement platform. All necessary files should be uploaded in the formats specified within the tender documentation. Vendors need to ensure all documents are complete to avoid disqualification during the evaluation process.
Micro, Small and Medium Enterprises (MSEs) are provided special considerations during the evaluation process. These may include relaxed qualification criteria, price preference, and support for certification processes. Such provisions aim to promote MSE participation and bolster local industries as part of the government’s initiative to foster economic growth.
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