Tender Title: Supply of Scantling Teak Wood
Reference Number: GEM/2025/B/6125560
Issuing Authority: Department of Defence, Ministry of Defence
The Department of Defence is inviting bids for the procurement of scantling teak wood under the reference number GEM/2025/B/6125560. The scope of work includes the supply of a total quantity of 624 units of high-quality scantling teak wood as per the detailed specifications outlined in the tender document. This procurement aims to enhance the quality of materials for defence projects and maintain high operational standards.
Scope of Work and Objectives
The main objective of this tender is to secure a reliable supplier who can deliver scantling teak wood that meets specific quality and dimensional standards. Successful bidders will be required to ensure that the wood provided is treated, properly cut, and meets all industry standards for durability and performance. The scope of work will encompass delivery to designated locations specified by the Department of Defence.
Eligibility Criteria
To qualify for participation in this tender, bidders must meet the following eligibility requirements:
- Be a registered entity with appropriate licenses for woodworking or timber supply.
- Provide verifiable documentation relating to past experience in supplying similar materials.
- Adhere to all applicable regulations and standards related to the supply of timber products.
Technical Requirements
Bidders must comply with the following technical requirements:
- The scantling teak wood must meet specific size specifications as detailed in the main tender document.
- All products must conform to industry standards for quality assurance, which includes certifications if available.
- Detailed specifications of dimensions and quality checks must be included within the submission.
Financial Requirements
Financial requirements for this tender include:
- Submission of a competitive financial bid that details the unit price per unit of scantling teak wood.
- Bidders may be required to furnish financial statements that demonstrate their capacity to undertake the contract.
Document Submission Details
All documentation must be submitted through the designated digital platform as specified by the Department of Defence. Bidders must ensure that their submissions are complete, including all required supporting documents to avoid disqualification.
Special Provisions
This tender encourages participation from Micro, Small and Medium Enterprises (MSEs). Additional provisions are in place to support startups within the carpentry and timber industry to enhance local production capabilities.
Evaluation Process
The bids will be evaluated based on strict criteria that include:
- Compliance with technical specifications and standards
- Cost-effectiveness and overall financial offers
- Past performance and reliability of bidders in previous contracts.
Delivery Locations
Delivery locations will be defined in the finalized contract. Bidders should be prepared to supply the necessary logistics to meet delivery timelines as specified by the Department of Defence.
Contact Information
For any inquiries regarding the tender, bidders can contact the Department of Defence through their publicly listed communication channels for technical clarifications and detailed information.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with the necessary licenses for timber supply. Bidders must also have prior experience supplying similar quality materials, along with all relevant documentation that demonstrates compliance with industry regulations and standards.
The technical specifications for the scantling teak wood include specific dimensions and quality checks as outlined in the tender document. Bidders are expected to ensure that the wood is treated and prepared following the industry standards necessary for durability and reliability in final applications.
Yes, bidders may need to submit an Earnest Money Deposit (EMD) as part of their financial security commitments. The details for the EMD, including amount and payment method, can be found in the tender documentation, ensuring compliance with the procurement process.
Bidders must submit their tenders through the designated electronic procurement platform as outlined by the Department of Defence. Specific key timelines and deadlines for submissions are detailed in the tender document, and it is advised to adhere strictly to these timelines to avoid disqualification.
There are specific provisions in place to encourage participation from MSEs, which may include reservations and support in the procurement process. This aligns with government efforts to promote local businesses and enhance competitiveness in the timber industry. Compliance with ‘Make in India’ policies is encouraged, promoting local sourcing and production.
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