Department of Defence Tender by Border Road Organisation (GEM/2025/B/6096496)

Tender Title: Distribution Transformer, 3 Phase, 11 kV > 200 KVA up to and Including 2500 KVA

Reference Number: GEM/2025/B/6096496
Issuing Authority: Department of Defence, Ministry of Defence

The Department of Defence under the Ministry of Defence is issuing a tender for the supply of Distribution Transformers, specifically designed for 3-phase systems with a rating greater than 200 KVA up to and including 2500 KVA. This procurement focuses on ensuring that the transformers adhere to the specified technical and quality requirements to enhance the reliability and efficiency of power distribution infrastructures across strategic locations.

Scope of Work and Objectives

The primary objective of this tender is to source high-quality distribution transformers capable of operating effectively in a demanding operational environment. Suppliers are expected to deliver high-performance transformers that meet the stringent requirements outlined in the tender. The scope includes:

• Supply of 1 unit of distribution transformer (as specified).
• Compliance with local and international standards.
• Timely delivery and installation at designated sites.
• Provision of operational and maintenance training as necessary.

Eligibility Criteria

To qualify for participation in this tender, bidders must meet the following eligibility criteria:

• Must be a legally registered entity with valid documentation.
• Demonstrated experience in manufacturing or supplying distribution transformers.
• Compliance with applicable standards and certifications related to electrical equipment.

Technical Requirements

Prospective bidders must ensure that their offerings comply with the following technical specifications:

• Rating: Must be in the range of greater than 200 KVA up to and including 2500 KVA.
• Voltage: Designed for a nominal voltage of 11 kV.
• Compliance with relevant IS (Indian Standards) or IEC (International Electrotechnical Commission) norms.
• Transformers should have adequate cooling mechanisms and insulation.

Financial Requirements

Bidders are required to provide financial documents that may include:

• Bank statements demonstrating financial stability.
• A detailed breakdown of the pricing structure covering the cost of supply, installation, and any additional services.
• Acceptance of an Earnest Money Deposit (EMD) as specified in the tender guidelines.

Document Submission Details

Qualified suppliers are required to submit the following documents:

• Technical proposals including specifications and compliance details.
• Financial bids in the prescribed format.
• Certificates proving compliance with quality and technical standards.
• Any other supporting documents as required.

Special Provisions

This tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders under these categories are encouraged to apply given their contributions to the local economy.

Evaluation Process

The evaluation of bids will be conducted on a transparent basis with criteria focused on:

• Compliance with technical specifications.
• Financial viability.
• Past performance and operating history.

Delivery Locations

Delivery of the transformers will be required at predefined military installations or designated sites as mentioned during the bid clarification session.

Contact Information

For any queries regarding this tender, please refer to the official communication channel provided during the tender release.