Department of Defence Tender by Sainik School Sangathan (GEM/2025/B/6130608)

Tender Title: Printing School Magazine

Reference Number: GEM/2025/B/6130608

Issuing Authority

Department of Defence, Ministry of Defence

Scope of Work and Objectives

The Printing School Magazine tender aims to solicit proposals for the development, design, and printing of a school magazine. This initiative seeks to enhance school communication and foster student engagement through a professionally produced publication. The selected bidder will be responsible for the creation of a visually appealing and content-rich magazine that reflects the school's values, achievements, and events.

Eligibility Criteria

To qualify for participation in this tender, bidders must fulfill the below eligibility criteria:

• Must be a registered entity with appropriate licenses to undertake printing services.
• Proven experience in printing similar materials, particularly school magazines or educational materials.
• Financial stability to handle the production of the magazine, shown by providing relevant financial statements.
• Compliance with relevant quality and safety standards in printing materials.

Technical Requirements

Bidders must demonstrate their capability to meet the following technical requirements:

• Adequate printing technology and machinery to handle the total quantity of 700 magazines.
• Ability to provide various printing options including full-color prints, binding services, and graphic designs.
• Capacity to meet specified quality standards throughout the production process, ensuring a polished final product.
• Exploration of creative ideas that resonate with the target audience of students and teachers.

Financial Requirements

Bid submissions should include detailed financial requirements, which consist of:

• A comprehensive pricing structure per magazine, inclusive of all printing and design charges.
• Breakdown of costs to clarify any additional charges for design, revisions, or expedited services.
• Proof of financial viability to undertake the project on time without compromising quality.

Document Submission Details

Interested parties must prepare and submit the following documents:

• Bid proposal inclusive of detailed technical specifications and visual samples of previous work.
• Company registration certificates and any relevant permits to operate within the printing sector.
• Financial statements from the last three years, confirming stability and capacity to deliver the contract scope.
• Any additional documentation that may support the proposal's competitiveness.

Special Provisions

There are certain special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups under this tender. Initiatives to encourage participation include:

• Reduced submission fees for MSEs.
• Consideration of local content in bids to promote regional growth and support local businesses.

Evaluation Process

The submitted bids will undergo a thorough evaluation process, looking at various factors including price, technical specification, experience, and overall bid quality. Selected proposals will be further assessed based on compliance with criteria set forth in the tender documentation. A scoring system may be employed to ensure fair assessment, prioritizing bids that deliver optimal value for quality.

Delivery Locations

The printed magazines need to be delivered directly to the designated school's address as specified in the contract agreement. The bidder should ensure that the delivery process is efficient and timelines are strictly adhered to.

Contact Information

For queries related to the tender, bidders should reach out through the official communication channels listed on the government tender portal. Clear and direct communication is encouraged to facilitate effective responses.

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