Tender Title: Supply of Retaining Ring and O Ring

Reference Number: GEM/2025/B/6082946

The Department of Defence, under the Ministry of Defence, invites bids for the supply of Retaining Rings and O Rings, specifically O Ring 0634313618 and O Ring 0634313732. This tender aims to procure quality components essential for various defense equipment and systems reinforcing the operational integrity of the Ministry’s engineering capabilities.

Scope of Work and Objectives

The scope of this tender includes the procurement of a total quantity of 20 units of Retaining Rings and O Rings from eligible suppliers. The primary objective is to ensure that all supplied items meet specified standards for quality and reliability, which are crucial for defense applications.

Eligibility Criteria

Participants must meet the following eligibility criteria:

• Registration as a legal entity compliant with applicable laws.
• Proven experience in the manufacturing or supply of sealing products, particularly in a defense context.
• Capability of providing comprehensive technical documentation and after-sales support for delivered items.

Technical Requirements

Bidders are required to supply O Rings that conform to industry standards and specifications. The technical requirements must include:

• Detailed specifications for O Ring 0634313618 and O Ring 0634313732.
• Compliance with quality assurance certifications relevant to defense equipment procurement.

Financial Requirements

Bidders must submit a financial proposal alongside their technical offer. The proposal should include:

• Clear pricing for the specified quantities and any applicable taxes.
• Payment terms and conditions in line with governmental procurement policies.
• Earnest Money Deposit (EMD) as specified in tender guidelines.

Document Submission Details

All bidders must ensure that their offers are submitted through the designated electronic platform by the submission deadline. Required documentation includes:

• Technical bids with compliance statements.
• Financial bids with detailed cost breakdowns.
• Any mandatory declarations or certifications, such as quality management system certifications.

Special Provisions

This tender is open to Micro, Small, and Medium Enterprises (MSEs), which may be eligible for certain benefits aimed at promoting participation and competition. Additionally, provisions related to startups under the government's initiative are encouraged, fostering innovation and indigenous manufacturing capabilities.

Evaluation Process

The evaluation will follow a structured process whereby technical bids will be assessed first to ensure compliance with technical specifications and eligibility criteria. Financial proposals of the technically qualified bidders will then be opened and evaluated to identify the lowest acceptable bid.

Delivery Locations

Suppliers may be required to deliver the qualified O Rings to specified locations determined by the Department of Defence. Availability of logistics and adherence to delivery timelines will be a critical factor in the evaluation process.

Contact Information

For further clarifications, please refer to the contact information provided in the official tender documentation.

In conclusion, participants in this tender must adhere to all stipulated requirements to ensure compliance and maximize their chances for successful bidding.