Tender Title: Supply of Servers
Reference Number: GEM/2025/B/5963524
The Department of Defence, operating under the Ministry of Defence, is inviting bids for the supply of servers as outlined under reference number GEM/2025/B/5963524. This tender aims to procure high-quality servers in alignment with the strategic tech infrastructure initiatives of the ministry. This document provides crucial details regarding the scope, eligibility criteria, submission, and evaluation processes for prospective bidders.
Scope of Work and Objectives
The objective of this tender is to acquire two servers that meet specific technical criteria essential for supporting defence operations. Bidders are expected to supply servers that cater to the processing, storage, and network capabilities required by the Department of Defence. The scope encompasses the delivery, installation, and basic operational training for the end-users as part of the warranty management.
Eligibility Criteria
To participate in this tender, bidders must meet the following eligibility criteria:
- Registration as a legal entity with relevant industrial and trade licenses.
- Proven experience in the supply of servers or similar technology solutions for government or large private sector clients.
- Financial soundness, demonstrated by recent audited financial statements.
Technical Requirements
Technical specifications for the servers include, but are not limited to:
- Multi-core processors with minimum performance specifications.
- Adequate memory and storage capacity as per the defined needs of the Department of Defence.
- Compatibility with existing technology systems.
Financial Requirements
Bidders are required to present a detailed financial proposal that includes:
- Pricing for each server unit.
- Any additional costs related to installation and training.
- Clear breakdown of payment terms and conditions.
Document Submission Details
Bidders must submit their bids electronically through the official portal specified by the issuing authority. It is essential that all proposals are delivered in the prescribed format and include all necessary supporting documents.
Special Provisions
The tender recognizes the importance of inclusivity and will provide benefits to Micro, Small, and Medium Enterprises (MSEs) and startups, as described under the special provisions. This includes potential advantages in evaluation criteria for eligible bidders.
Evaluation Process
The evaluation will be conducted on various criteria:
- Compliance with technical specifications.
- Cost-effectiveness of the financial proposal.
- Additional value-added services provided.
Delivery Locations
Successful bidders will be required to deliver the servers to designated locations identified by the Department of Defence across the country. Specific delivery points will be detailed in the contractual agreement upon selection.
Contact Information
For further inquiries regarding the tender, please refer to the official contact channels as indicated on the procurement portal. It is critical for all interested parties to ensure they keep abreast of any updates posted there.
The tender description elucidates all necessary aspects involved in bidding for the supply of servers. Make sure to prepare your submissions carefully, adhering to all outlined requirements to maximize your chances of success.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with appropriate licenses, demonstrating prior experience in supplying servers or related tech to government or sizable private clients, and showcasing financial stability via recent audited statements. Compliance with the technical specifications specified in the tender documentation is also mandatory for successful qualifications.
The technical specifications for the servers include high-performance multi-core processors, substantial memory capabilities, and significant storage. Bidders are required to ensure that the servers are compatible with the existing infrastructure of the Department of Defence while meeting longevity and efficiency standards.
The payment terms must be clearly detailed in the financial proposal submitted by bidders. Typically, these terms will outline payment acceptance upon delivery and successful installation of the servers, with potential milestones depending on performance, ensuring adherence to budgetary constraints of the Department of Defence.
Bids must be submitted electronically through the official procurement portal designated by the Department of Defence. All submissions should adhere strictly to the formatting requirements and include all requested documentation to ensure compliance and facilitate evaluation.
Pour to the special provisions, Micro, Small, and Medium Enterprises (MSEs) will receive certain evaluation advantages such as relaxing of certain financial requirements and possibly favorable terms and conditions during the evaluation process. This initiative aims to foster inclusivity and support for local businesses in governmental procurements.
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