Tender Title: Hospital Comfort and Officers Ration
Tender Reference Number: GEM/2025/B/6122069
Issuing Authority/Department: Department of Defence, Ministry of Defence
The Tender for Hospital Comfort and Officers Ration is aimed at procuring a diverse range of food and beverage products to support the dietary requirements of military personnel and hospital staff. This tender encompasses an impressive selection of items, including Corn Flour, Dried Raisins, Lime Squash, Amul Cream, Sago, Aerated Water, Match Boxes, Drinking Chocolate, and Sausages. The total quantity required for this initiative is 2112 units.
Scope of Work and Objectives
The primary objective of this tender is to ensure the continuous availability of essential food items that meet the nutritional needs of officers and hospital personnel. Bidder's must deliver quality supplies that conform to established health standards to facilitate optimal care for military and hospital operations. The contractor will also maintain appropriate logistics to ensure timely delivery to specified locations.
Eligibility Criteria
To participate in the bid, interested parties must be legally registered entities engaged in the supply of food and beverage products. Bidders must possess relevant experience in government contracts or similar procurements and demonstrate capabilities for meeting delivery timelines and quality standards.
Technical Requirements
Bidders are required to provide comprehensive specifications for each item offered, including details about sourcing, shelf-life, packaging, and compliance with health regulations. All products must meet or exceed existing industry quality standards and should pass the necessary health inspections before acceptance.
Financial Requirements
Financial compliance entails submitting pricing that reflects market rates and pays attention to sustainability and durability in product sourcing. Bidder's must be prepared to provide financial statements demonstrating the capability to fulfill contract obligations.
Document Submission Details
Interested vendors must submit their bids electronically through the appropriate government e-procurement platform. Complete documentation, including technical bids, financial bids, and compliance certificates, must be submitted as specified in the tender documentation.
Special Provisions
The Department of Defence allows for special provisions to encourage participation from Micro, Small, and Medium Enterprises (MSEs) and start-ups. These entities may receive preferential evaluation as part of the government's initiatives to foster local business growth.
Evaluation Process
Bids will undergo a strict evaluation process based on predefined criteria including technical compliance, financial prudence, and supplier’s capability to meet delivery timelines. Assessment will consider the qualifications of the bidders, adherence to documented standards, and the overall value offered in proposals.
Delivery Locations
Successful bidders will be required to deliver the products to specified military hospitals and operational bases. Detailed delivery schedules will be communicated post-award to ensure clarity on timelines.
Contact Information
For assistance or queries related to this tender, interested parties may contact the Department of Defence, Ministry of Defence. Specific contact details are provided within the official tender documents to ensure direct communication.
In summary, the GEM/2025/B/6122069 tender presents a significant opportunity for vendors engaged in the supply of essential food items, aimed explicitly at meeting the nutritional and operational needs of the country's defence sector. Bidders are encouraged to review the complete details carefully to ensure compliance and enhance the likelihood of successful participation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Annual Turnover
- Additional Doc 3 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with experience in supplying food and beverage products. Bidders must demonstrate compliance by providing documentation that showcases past performance in similar procurements and adhere to specific health and safety regulations. Bidders should also be financially stable to meet the contractual obligations.
Bidders must ensure that all food items meet stringent quality standards and comply with health regulations. This involves providing information about sourcing, shelf-life, packaging, and product testing results. Vendors must submit documentation that confirms these specifications adhere to industry regulations and government requirements.
The Earnest Money Deposit (EMD) is a mandatory financial submission intended to demonstrate the bidder’s commitment to the process. The specific amount required and associated conditions will be detailed in the official tender documents. It ensures that successful bidders proceed with a genuine interest in fulfilling the contract.
The tender provides several special provisions designed to support MSEs. These benefits include preferential evaluation during the selection process and lower EMD thresholds, making it easier for smaller businesses to engage in government contracts. This initiative aims to promote local enterprise growth and sustainability.
Bids must be submitted electronically through the designated e-procurement platform as specified in the tender details. Participants should ensure all documentation is accurately completed, including technical specifications, financial bids, and compliance certificates. Adherence to submission formats and deadlines is crucial for consideration.
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