Department of Defence Tender by Border Road Organisation (GEM/2025/B/6136394)
Stone chips 22 Pt 40mm,Stone chips 11 Pt 20mm1,Stone chips 11 Pt 20mm,Stone chips 6 Pt 70mm,Stone d
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Tender Title:
GEM/2025/B/6136394
Issuing Authority/Department:
Department of Defence, Ministry of Defence
Scope of Work and Objectives:
The objective of this tender is to procure various grades of stone chips, specifically stone chips 22 Pt 40mm, stone chips 11 Pt 20mm, stone chips 6 Pt 70mm, and stone dust or sand. The total quantity required for this tender is 1617 metric tonnes. The primary goal is to secure high-quality raw materials suitable for construction and related activities by the Department of Defence.
Eligibility Criteria:
To be eligible for participating in this tender, bidders must meet specific qualifications including being a registered entity with the necessary operational capacity to supply the required materials. Interested parties must also demonstrate prior experience in the supply of similar construction materials to government or large private projects.
Technical Requirements:
Participating bidders must ensure that all materials supplied conform to relevant national standards and specifications. Each type of stone chips and dust must adhere to quality standards that guarantee durability and performance. Bidders are expected to provide detailed product specifications along with compliance certificates from recognized laboratories to validate the quality of their offerings.
Financial Requirements:
Bidders must show financial stability through documented evidence of their financial resources. Potential participants are also required to provide an Earnest Money Deposit (EMD) as specified in the tender documents, which serves as a guarantee for the fulfillment of the contract.
Document Submission Details:
All interested bidders must prepare and submit their technical and financial proposals in accordance with the guidelines set forth in the tender documents. The submission must occur in a prescribed format as indicated, and adherence to deadlines for submissions is critical.
Special Provisions:
The tender documents may include specific advantages for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging their participation in government procurement processes. Detailed criteria and benefits are outlined in the full tender document.
Evaluation Process:
The evaluation of submitted bids will occur through a structured process assessing both technical and financial components. Bids will be evaluated based on compliance with eligibility criteria, quality of the proposed materials, pricing, and the bidders' past performance history.
Delivery Locations:
Successful bidders are responsible for delivering the procured materials to specified locations as designated by the Department of Defence. Delivery timeframes and logistics should also align with the overall project schedules and requirements.
Contact Information:
While specific contact information has not been disclosed in the tender documentation, bidders are encouraged to refer to their official Department of Defence channels for inquiries pertinent to this tender.
This tender represents a significant opportunity for suppliers in the construction materials sector to engage with one of the critical suppliers in the public sector. All participating firms should ensure compliance with outlined terms and conditions and maintain readiness for all stages of evaluation and selection.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender encompass several key criteria. Bidders must be legally registered and operational as entities capable of supplying construction materials. Furthermore, companies should have demonstrable experience in similar procurement processes, particularly in delivering goods to government entities or notable private projects. Compliance with all local regulatory requirements is also expected, ensuring that all participants are fit to engage in this procurement process.
The technical specifications outlined in this tender require all materials to meet national quality standards. Each type of stone chip, including stone chips 22 Pt 40mm, stone chips 11 Pt 20mm, and others, should pass stringent quality tests administered by recognized laboratories. Bidders need to present documentation validating compliance with these quality standards, ensuring the materials delivered are of the highest integrity for construction purposes.
The Earnest Money Deposit (EMD) required for this tender serves as a financial guarantee for the participants. This amount, specified in the tender documentation, ensures that only serious bidders apply. The EMD amount will be retained while the tender process is active and will typically be refunded to unsuccessful bidders post-evaluation, whereas the successful bidder’s EMD may be converted to a performance security deposit when the contract is awarded.
Bidders are required to submit their proposals through the designated platforms specified in the tender documents. The submission must include both technical and financial components, formatted according to the instructions provided. Ensuring that all documents are submitted in the specified formats will be critical for compliance with the tendering process.
Participants from the Micro, Small, and Medium Enterprises (MSEs) sector may find special provisions highlighted within the tender guidelines. These could include financial advantages, simplified documentation processes, or specific set-asides designed to increase accessibility and foster market participation among smaller enterprises while adhering to the government’s policy framework. Specific eligibility and benefit details can be referenced in the full tender document.
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