Department of Defence Tender by Armed Forces Tribunal (GEM/2025/B/6107140)
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Tender Title: DIGITAL SCREEN
Reference Number: GEM/2025/B/6107140
Issuing Authority/Department: Ministry of Defence, Department of Defence
Scope of Work and Objectives
The purpose of this tender is to procure Digital Screens as specified, which are essential for various operational and administrative functions within the Ministry of Defence. The objectives include ensuring high-quality performance, versatility, and reliability of visual display systems to meet the demands of a modern defense environment. The successful bidder will be responsible for supplying a total quantity of five digital screens tailored to military specifications.
Eligibility Criteria
To be eligible for participation in this tender, bidders must fulfill the following requirements:
- Be a legally registered entity.
- Have a track record of supplying similar items to government departments or recognized private sectors.
- Demonstrate financial stability and the capacity to execute large projects.
Technical Requirements
The technical specifications of the digital screens must meet or exceed the following criteria:
- Resolution: Minimum HD quality or higher.
- Connectivity: Should support HDMI, USB, and wireless connections.
- Brightness and Contrast: Must adhere to military standards for performance in diverse lighting conditions.
- Durability: Need to have a robust design suitable for continuous operation.
Financial Requirements
Bidders are required to submit a detailed financial proposal that includes:
- Pricing breakdown per unit.
- Total quotation inclusive of all applicable taxes.
- Payment terms aligned with the norms of government procurement.
Document Submission Details
All documentation must be submitted electronically through the designated government procurement portal. Bidders should ensure that their submissions include:
- Completed tender documents.
- Company profile and registration certificates.
- Technical and financial proposals.
Special Provisions
This tender includes provisions beneficial for Micro, Small, and Medium Enterprises (MSEs):
- MSEs are encouraged to participate as there may be specific evaluation factors that favor their offerings.
- Startups and innovative firms are also welcome to apply, potentially gaining added consideration during the evaluation process.
Evaluation Process
The evaluation will be performed based on the following criteria:
- Compliance with technical specifications.
- Financial competitiveness of proposals.
- Past performance and experience in similar projects.
- Conformity to delivery timelines and warranty conditions.
Delivery Locations
Delivery of the digital screens should be executed under the terms outlined by the Ministry of Defence and specified in the tender document, ensuring robust logistical support.
Contact Information
While specific contact details were not provided in the tender documentation, all queries must be directed through the official government procurement portal for clarification and guidance.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a valid business license, experience in supplying electronic equipment, and demonstrating financial stability. Manufacturers or suppliers must show evidence of prior successful deliveries of similar digital screens to government or recognized private sector clients to ensure they can meet the demands of this digital screen procurement.
The technical specifications for the digital screens include, at a minimum, high-definition resolution, compatibility with various connectivity options such as HDMI and USB, robust brightness and contrast ratios for performance in diverse environments, and a durable design for continuous operation. Compliance with military standards is crucial for this opportunity.
Interested participants must submit their bids electronically through the specified government procurement portal. Submissions must include technical and financial proposals, a completed tender document, company registration certificates, and any required supporting documentation. Ensuring all formats are within the accepted document formats, typically PDF, is critical for processing.
Payment terms will typically be specified in the tender document. Generally, accepted payment processes include milestone-based payments linked to delivery and acceptance of the digital screens. Bidders should clearly outline their proposed payment schedule in their financial proposal to align with the Ministry of Defence’s procurement norms.
Yes, this tender includes specific benefits for Micro, Small, and Medium Enterprises (MSEs). The evaluation process may include favorable considerations for MSEs, which encourages their participation and enhances their chances of success. Furthermore, the Ministry may provide assistance to help MSEs navigate the bidding process and fulfill procurement requirements effectively.
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