Tender Title: Supply of Tractors
Reference Number: GEM/2025/B/6120490
Issuing Authority/Department:
Department of Defence, Ministry of Defence
Scope of Work and Objectives
The primary objective of this tender is to procure tractors for use within the Department of Defence. This acquisition will enhance operational capabilities, providing necessary support for various defense activities. The successful bidder will supply one unit of tractor meeting the specified technical and quality standards outlined in the tender documents.
Eligibility Criteria
To ensure a competitive bidding process, all bidders must meet the following eligibility requirements:
- Registered entities with appropriate licenses in accordance with local regulations.
- Demonstrated technical expertise in the supply of agricultural machinery, particularly tractors.
- Sound financial standing to support the contract execution.
Technical Requirements
Bidders must comply with the specific technical specifications for the tractors as defined in the tender documentation. Key technical requirements include:
- Engine capacity, power output, and fuel efficiency.
- Compliance with safety and emission standards.
- Availability of service and spare parts for maintenance.
Financial Requirements
The financial proposals must encompass complete cost details, including:
- Pricing breakdown for the supply of tractors.
- Delivery charges and any applicable taxes.
- Payment terms, including a timeline for payment post-delivery and acceptance.
Document Submission Details
Bid submissions must adhere to the prescribed formats and be completed within the specified submission window. Bidders are required to include the following documents:
- Proof of eligibility and technical qualifications.
- Financial proposal and pricing strategy.
- Bid security documents as specified.
Special Provisions
This tender emphasizes support for Micro, Small, and Medium Enterprises (MSEs) and offers particular benefits aimed at promoting local startups. Bidders who qualify as MSEs will be given preference during the evaluation process, supporting the government's focus on enhancing local production capabilities.
Evaluation Process
The evaluation will be conducted based on the price evaluation considerations along with adherence to technical specifications and qualifications. Bidders will be assessed on the overall responsiveness of their bids, with particular attention to quality standards and compliance with the requirements.
Delivery Locations
The delivery of the tractors will be required at specified locations as detailed in the tender documents, ensuring timely availability for defense operations.
Contact Information
For additional inquiries regarding the tender, please consult the official channels of the Department of Defence, ensuring that all communication adheres to the guidelines provided in the tender documents.
This tender presents a unique opportunity for qualified suppliers in the tractor segment to contribute significantly to defense capabilities in collaboration with the Ministry of Defence. Bidders are encouraged to thoroughly review all tender specifications and requirements to ensure compliance and maximize their chances of success in this competitive bidding process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with adequate licensing, demonstrating relevant technical capability in tractor supply, and possessing the necessary financial capacity to support contract obligations. Bidders must also comply with all local regulations and standards.
Bidders must submit technical and financial certificates verification, including proof of registration, tax compliance certificates, and any other relevant documentation that demonstrates adherence to the technical specifications and quality standards outlined in the tender.
The registration process requires bidders to be registered entities. They need to complete their profiles on the relevant procurement platform, provide necessary documentation, and fulfill any eligibility checks. It’s crucial to ensure all provided information is accurate to facilitate a smooth evaluation process.
Submissions must be made in digital formats as specified in the tender documents, typically including PDF and Excel formats for financial proposals. Bidders should ensure that all documents maintain the integrity of formatting to remain compliant with submission requirements.
All bidders must submit an Earnest Money Deposit (EMD) as a guarantee of their commitment to the tender. Additionally, successful bidders will be required to provide performance security in line with the terms specified in the contract to ensure project delivery meets the expectations set forth in the tender.
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