Department of Defence Tender by Border Road Organisation (14d1ab66e)
Cartridge 388 A for HP Laserjet Printer M 202, P-1007 and P-1108,Cartridge 12A for HP Laserjet Prin
Tender Timeline
Tender Title: TONNER AND CARTRIDGE
Reference Number: 14d1ab66e
Issuing Authority/Department: Department of Defence, Ministry of Defence
The TONNER AND CARTRIDGE tender primarily involves the procurement of various toner cartridges and printers' consumables for multiple HP and Canon printer models. The total quantity for procurement amounts to 327 units, encompassing a diverse range of cartridges meant for HP Laserjet, Epson, and Canon printers. This tender aims to ensure the availability of high-quality printing supplies for the administrative operations within the Defence sector.
Scope of Work and Objectives
The objective of this tender is to source an extensive variety of cartridges including, but not limited to, the following:
- Cartridge 388 A for HP Laserjet Printer M 202, P-1007, and P-1108
- Cartridge 12A for HP Laserjet Printers
- Multiple cartridges for Epson and Canon printers including models such as Canon G 6070 and HP Ink Advance 2338
This procurement will support ongoing operations and improve efficiency within the Department of Defence by ensuring that printing tasks can be conducted seamlessly without supply interruptions.
Eligibility Criteria
To be eligible to bid for this tender, bidders must meet the criteria as set forth by the Department of Defence. Eligible entities typically include:
- Registered business entities with relevant licenses
- Institutions with experience in providing printer consumables
- Bidders that fulfil all registration norms as prescribed by the GST/Tax authorities
Technical Requirements
Bidders must adhere to the technical specifications outlined for each of the cartridges and consumables listed in the tender documentation. This includes compliance with the product standards set forth by the respective manufacturers (HP, Canon, Epson), ensuring authenticity and quality.
Financial Requirements
The financial strengths of bidders will be evaluated based on their ability to meet the payment terms and any other financial obligations stipulated in the tender. Bidders should come prepared to discuss performance security requirements which ensure compliance throughout the contract duration.
Document Submission Details
Interested bidders are required to submit the necessary documentation electronically via the designated tender submission portals. All documents must be provided in accepted digital formats, which will be detailed in the tender documentation.
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) by offering certain benefits throughout the bidding process, including priority in evaluation and potential financial incentives. Startups are also welcomed to participate, promoting innovation and inclusivity in government procurements.
Evaluation Process
The evaluation of bids will be conducted based on comprehensive criteria, including but not limited to:
- Compliance with technical specifications
- Financial feasibility
- Supplier capacity and past performance
- Overall cost-effectiveness of the proposal
Delivery Locations
Delivery of the cartridges will be required at designated locations as specified by the Department of Defence. Bidders must be familiar with the logistics involved in delivering to these locations to ensure timely supply.
Contact Information
For further clarifications regarding this tender, manufacturers and suppliers are encouraged to reach out via the official channels established by the Department of Defence.
Tender BOQ Items
38 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing the necessary licenses and registrations such as GST compliance, and demonstrating experience in supplying printer consumables. It is essential for bidders to showcase their financial health and capacity to fulfill the bidding requirements.
Bidders are generally required to submit various certificates, including a business registration certificate, GST registration, and any relevant quality assurance certifications that highlight compliance with established industry standards for printer cartridges.
The registration process typically involves submitting an expression of interest through the designated procurement portal, followed by the provision of necessary documents such as business incorporation papers and applicable certifications. Each step should adhere to the guidelines published with the tender documentation.
Technical specifications revolve around ensuring compliance with manufacturer standards for each printer model indicated in the tender. Bidders must ensure that the cartridges meet quality requirements, including print yield, compatibility, and reliability as per the manufacturer’s guidelines.
Bidders must acknowledge the earnest money deposit (EMD) requirements outlined in the tender documentation, which serves as a security against their bid. Payment terms will be specified, detailing the timeline for payment upon delivery and acceptance of goods, helping to facilitate a smoother transaction process.
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