Tender Title: Supply of Fresh Ration
Tender Reference Number: GEM/2025/B/6116227
Issuing Authority/Department: Department of Defence, Ministry of Defence
The Supply of Fresh Ration tender is a significant procurement initiative issued by the Department of Defence under the Ministry of Defence. This tender invites suppliers to provide a comprehensive range of fresh produce crucial for the nourishment of military personnel. The tender encompasses a variety of fresh vegetables and fruits, with a total estimated quantity of 307,450 units to be supplied throughout the contract period.
Scope of Work and Objectives
The primary objective of this tender is to ensure the uninterrupted supply of high-quality fresh rations, including but not limited to potatoes, onions, cabbages, beans, and various other vegetables and fruits. Suppliers are expected to source these products from certified farms, ensure proper packaging, and deliver them to designated locations as specified by the Department of Defence. The tender aims to promote a steady supply chain for essential food items, thereby supporting the nutritional needs of defence personnel.
Eligibility Criteria
To qualify for this tender, vendors must meet specific eligibility criteria, including:
- Should be a registered business entity with relevant governmental authorities.
- Must possess the necessary licenses and certifications for the supply of perishable goods.
- Proven experience in the supply of fresh food products.
- Financial stability and capability to fulfil the tender requirements.
Technical Requirements
Suppliers are required to adhere to specific technical specifications, which include but are not limited to:
- Provision of fresh, certified chemical-free vegetables and fruits.
- Compliance with quality and safety standards as mandated by food safety authorities.
- The use of appropriate cold chain logistics during delivery to uphold freshness.
Financial Requirements
Bidders must demonstrate financial capability to manage and execute orders. This may include:
- Proof of financial statements for the past three years.
- Evidence of previous contracts involving similar supply quantity and quality.
Document Submission Details
Interested parties are required to submit their bids along with all supporting documentation by the specified submission deadline. Each submission must include:
- A duly filled application form.
- Copies of necessary certificates and registrations.
- Financial statements as outlined in the requirements.
Special Provisions
This tender includes special provisions that encourage Micro, Small, and Medium Enterprises (MSEs) and startups to participate. Eligible MSEs are granted benefits such as reduced bid submission costs and support through the tendering process.
Evaluation Process
The evaluation of submitted tenders will be conducted based on criteria that include:
- Compliance with technical specifications.
- Competitive pricing.
- Past performance and reputation in the market.
- Proposed delivery schedules.
Delivery Locations
Suppliers will be responsible for delivering the fresh rations to confirmed locations as per the requirements set by the Department of Defence, which will be detailed further in the tender documents.
Contact Information
For further inquiries, potential bidders are encouraged to reach out to the Department of Defence through official communication channels. Detailed contact information will be provided in the tender documentation to ensure that bidders can clarify any doubts or gather more information regarding the tender requirements.
This procurement initiative is crucial in ensuring that the logistical needs of the armed forces are met with high standards of quality and reliability. All interested parties are urged to review the requirements carefully and prepare their submissions accordingly for the Supply of Fresh Ration tender.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The qualification requirements include being a registered entity with appropriate licenses for food supply, demonstrating financial stability, and having prior experience in the fresh produce supply. Participants must adhere to all outlined regulations from the Department of Defence, ensuring compliance with quality and safety standards.
Applicants need to present a series of essential documents, which typically include business registration certificates, food safety licenses, and any relevant quality certifications. Additionally, proof of prior experience in supplying fresh rations will enhance the bid’s credibility.
The registration process involves submitting an application through the official tender portal. This submission must include all relevant documentation and evidence of compliance with eligibility criteria. Interested vendors must ensure that their profiles are complete and accurate for consideration.
Bidders should provide their submissions in digital formats that include PDF and Word documents for ease of review. It’s important to ensure that all supporting documents are properly formatted and readable, as this will facilitate the evaluation process.
The Earnest Money Deposit (EMD) is a requisite financial assurance that bidders must submit along with their proposals. Detailed amounts and the terms for EMD will be specified in the tender documentation to confirm commitment to the bidding process. Additionally, performance security requirements must also be fulfilled upon winning the contract.
By addressing these key areas, we aim to provide potential bidders with a comprehensive understanding of the Supply of Fresh Ration tender, thereby optimizing readiness for participation in this important procurement initiative.
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