Tender Title:
Repair, Maintenance, and Installation of Plant/ Systems/ Equipments (Version 2) - Ship Borne; Vehicles - GEM/2025/B/6171799
Issuing Authority:
Ministry of Defence, Department of Defence
Scope of Work and Objectives:
The primary objective of this tender is to solicit qualified service providers for the repair, maintenance, and installation of various plant systems, equipment related to ship-borne operations, and vehicles. This includes ensuring operational efficiency, enhancing safety standards, and prolonging the lifespan of equipment through timely and effective service interventions. The successful contractor will be expected to provide both scheduled maintenance and emergency repair services.
Eligibility Criteria:
Interested bidders must meet specific eligibility requirements to qualify for participation in this tender process. Eligible entities must be duly registered as a service provider for equipment maintenance and installation. Furthermore, companies must demonstrate relevant experience in similar projects and uphold quality service standards.
Technical Requirements:
Bidders are required to possess various technical certifications and demonstrate compliance with industry-specific technical specifications. Such qualifications may include ISO certifications, safety and quality assurance certificates pertinent to maritime and vehicular equipment maintenance. Serviceability of tools and equipment used must be in adherence to industry regulatory standards.
Financial Requirements:
Bidders must provide proof of financial stability, which may include bank statements, financial audits, or other documentation demonstrating the ability to meet the financial demands of service and materials. A detailed breakdown of costs associated with proposed services is required to ensure transparency and adherence to budgetary constraints.
Document Submission Details:
All bids and accompanying documentation must be submitted electronically through the designated platform. Documentation should adhere to the required format as specified in the tender guidelines. It is imperative to ensure all submissions are complete and error-free before the deadline.
Special Provisions:
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and provides specific benefits aimed at fostering inclusive growth alongside startups. Bidders availing of MSE provisions will have certain concessions that can enhance their competitiveness in this tender process.
Evaluation Process:
The evaluation of the bids will be based on a comprehensive review of technical capabilities, financial submissions, and compliance with the tender’s requirements. Bids may undergo a scoring methodology that assesses various criteria meant to identify the most capable service provider.
Delivery Locations:
Services will be rendered at designated locations as specified by the Ministry of Defence, focusing on environments that demand specialized care and maintenance of maritime and vehicular systems.
Contact Information:
For any inquiries relating to this tender, bidders are encouraged to contact the tender issuing authority through official channels. Specific contact details may vary; however, ensure all correspondence is directed to the related department.
General Information
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Evaluation and Technical Information
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Frequently Asked Questions
The eligibility requirements include being a registered entity with relevant certifications, and demonstrating prior experience in repair and maintenance services for maritime and vehicular equipment. Participants must comply with all statutory regulations involving service provision and exhibit financial stability to undertake the contract.
The technical specifications include adherence to relevant guidelines governing the maintenance and repair activities applicable to ship-borne systems and vehicles. Bidders must demonstrate compliance with industry-specific technical standards, possess the necessary technical certifications, and ensure that all maintenance practices meet safety regulations.
Payment terms will typically be based on a milestone approach, where payments are released upon satisfactory completion of specific tasks or upon verification of delivered services. Bidders are also required to provide a breakdown of costs in their proposals, with potential clauses for retention until project completion as per the ministry’s guidelines.
Submissions must be made electronically via the designated procurement platform. All required documents should be prepared in the specified formats to ensure compliance. It is important to carefully follow submission guidelines and confirm that all necessary documents are included to avoid disqualification.
Micro, Small, and Medium Enterprises (MSEs) can benefit from special provisions that promote fair competition and inclusivity in procurement processes. These may include relaxed eligibility criteria, waiver of certain fees, and preferential treatment during evaluation to encourage participation from smaller entities in governmental contracts.
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