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Tender Title: Dirty Oil Pump
Tender Reference Number: GEM/2025/B/6119570
Issuing Authority/Department: Department of Defence Production, Ministry of Defence
Scope of Work and Objectives
The primary objective of this tender is to procure a Dirty Oil Pump that includes a motor, local control panel, and gauge assembly board. The complete assembly encompasses various critical components such as suction and discharge pressure gauge pipes, isolation cocks, loose fittings and instrumentation, shock mounts with fastening mechanisms, flexible pipes/bellows for all interfaces, and essential electrical items for connection.
Venders are expected to supply additional deliverables including first submission of binding drawings as per SOTR (Standard of Technical Report), both hard and soft copies of documentation, Interactive Electronic Technical Manual (IETM) documentation, service support through engineers (a commitment of 20 man-days with 8 sorties), and various preservatives and commissioning spares as outlined in the SOTR guidelines.
Eligibility Criteria
To participate in this tender, bidders must meet specific eligibility requirements that include being a registered entity with appropriate capabilities to manage and deliver on the specified requirements. Detailed documentation of past performances and compliance with relevant quality standards will also be evaluated.
Technical Requirements
Bidders must demonstrate technical proficiency in delivering Dirty Oil Pumps that meet the operational specifications detailed in the documentation. This includes compliance with quality standards mandated by the Ministry of Defence and adherence to all compliance requirements mentioned in the tender specifications.
Financial Requirements
Bid submissions must showcase the financial viability of the contractor to assure the Ministry of Defence of the potential for completion of contract terms. This includes providing a comprehensive pricing structure along with proof of necessary financial and insurance capabilities.
Document Submission Details
All requisite documents must be submitted electronically through the designated portal, adhering to the specified formats. Tender submissions should include all required documentation as per guidelines, ensuring completeness to avoid disqualification.
Special Provisions
This tender may offer specific provisions favorable to Micro, Small, and Medium Enterprises (MSEs) and startups, providing opportunities for these sectors to participate fully in the procurement process. Bidders should consult the tender documentation for further details regarding these provisions.
Evaluation Process
The evaluation will comprise a comprehensive review of each bid, ensuring that all outlined specifications, technical capabilities, and compliance measures are met. Factors influencing the analysis include price evaluation considerations, past performance assessments, and the ability to meet delivery requirements.
Delivery Locations
Successful bidders will be required to deliver the Dirty Oil Pump and its associated components to designated locations specified in the subsequent phases of the tender processes. Specific points of delivery will be communicated to successful bidders upon contract award.
Contact Information
For inquiries related to this tender, contact channels will be listed in the final tender documents. Please ensure to refer to the official portal or documentation for accurate contact details.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered business entity with capable resources to deliver the Dirty Oil Pump. Bidders are expected to comply with relevant statutory obligations, including licenses and certifications necessary for conducting business in this sector. Additionally, a proven track record of similar contract completions is necessary to ensure credibility and reliability. It is crucial for bidders to provide all related documentation that supports their eligibility.
Bidders must possess relevant technical certifications that comply with the quality standards established by the Ministry of Defence. These include any industry-specific certificates that verify the operational capacity, safety standards, and environmental compliance of the offered products. Evidence of past performance, quality assurance systems, or similar relevant documents must accompany the proposal for validation.
The performance security requirements will be specified in the tender documentation. Typically, this may involve the submission of a bank guarantee or a fixed deposit receipt covering a percentage of the total contract value. The performance security ensures the contractor’s commitment to fulfilling the obligations of the contract, safeguarding the client against potential non-compliance or defaults during execution.
The evaluation and selection process involves a thorough review of submitted bids against set criteria such as compliance with technical specifications, quality standards adherence, pricing competitiveness, and previous experience in delivering similar projects. The scoring system may highlight technical merit, price evaluation considerations, and delivery timelines as critical factors in the selection process.
Yes, this tender incorporates favorable provisions for Micro, Small, and Medium Enterprises (MSEs) and startups. These provisions are designed to encourage participation from smaller and emerging businesses, promoting inclusivity. Eligible bidders are encouraged to review the specific guidelines outlined in the tender documentation that detail any advantages, exemptions, or financial aids available for these entities.
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