Tender Title: Repair, Maintenance, and Installation of Plant/ Systems/Equipments

Reference Number: GEM/2025/B/6150401

Issuing Authority: Department of Defence Production, Ministry of Defence

Scope of Work and Objectives

The primary objective of this tender is to solicit proposals for the repair, maintenance, and installation of plant, systems, and equipment. The selected contractor will be responsible for ensuring efficient operation and reliability of machinery and equipment critical to the defense sector. The successful bidder will provide services that include thorough inspections, necessary repairs, timely maintenance, and installations as outlined in the detailed specifications in Annexure A.

Eligibility Criteria

To be considered eligible to bid for this tender, participants must meet the following criteria:

• Companies must be registered entities.
• Demonstrable experience in providing maintenance services for similar machinery and equipment.
• Certification in relevant industry standards will be an advantage.
• Compliance with local laws and regulations relevant to the defense sector.

Technical Requirements

Bidders must ensure compliance with specific technical requirements, which include:

• Detailed methodology for repair, maintenance, and installation processes.
• Capability to handle various types of plant and equipment as per specifications.
• Quality management systems in place to ensure adherence to safety and quality standards.

Financial Requirements

Bidders are required to submit financial details alongside their proposals, which may include:

• Pricing breakdown for various services rendered.
• Proof of financial stability and ability to sustain operational costs throughout the contract period.

Document Submission Details

All proposals must be submitted electronically through the designated portal. Each submission must include:

• A completed tender application form.
• Compliance documents ensuring eligibility.
• Technical and financial proposals formatted according to the specified criteria.

Special Provisions

Micro, Small, and Medium Enterprises (MSEs) will receive specific benefits under this tender to encourage their participation. Startups are also encouraged to apply, provided they meet the essential eligibility requirements.

Evaluation Process

The evaluation of submissions will follow a structured process, assessing:

• Compliance with eligibility and technical specifications.
• Financial proposals will also be evaluated based on best value criteria considering price and quality of service offered.
• Bidders may be invited for presentations or clarifications.

Delivery Locations

Services are expected to be delivered at various facilities as designated by the Department of Defence Production, with details provided further in the tender documentation.

Contact Information

For further inquiries, potential bidders may reference the official communication channels associated with the Department of Defence Production. Specific contact details may be found in the tender's additional documentation.

In summary, this tender presents an opportunity for qualified providers to engage with the Ministry of Defence, offering essential services in the maintenance and operation of defense equipment. Bidders are advised to carefully prepare their proposals to align with the guidelines provided herein.