Tender Title: Supply of Office Stationery
Reference Number: GEM/2025/B/6206201
Issuing Authority: Department of Defence Production, Ministry of Defence
The Supply of Office Stationery tender is initiated by the Department of Defence Production under the Ministry of Defence, aimed at procuring a variety of essential stationary products. This tender encapsulates a wide range of stationery items essential for operational tasks within the ministry and its associated branches, reinforcing the need for quality and reliability in office supplies to facilitate effective administrative functions.
Scope of Work and Objectives
The primary objective of this tender is to establish a contract for the supply of various office stationery items. The scope includes the provision of:
- Black Lead Pencils as per IS 1375
- Rubber Bands
- Stapler Pins
- Erasers
- Fluid Correction Pens
- Staplers
- Stamp Pads
- Carbon Papers as per IS 1551
- Paper Clips, Adhesives, and various other essential stationery items
By ensuring a consistent supply of high-quality stationery, the department aims to enhance productivity and maintain organizational efficacy.
Eligibility Criteria
To qualify for participation in this tender, bidders must fulfill the following eligibility criteria:
- Registration as a legal entity with relevant authorities
- Compliance with the specifications indicated in the tender documents
- Capacity to deliver the total required quantity of 5906 units
Technical Requirements
Bidders must adhere to stringent technical requirements to ensure compliance with the specifications outlined for each item. The items must meet the following criteria:
- Certification according to relevant Indian Standards (IS)
- Delivery of consistent quality and conformity to specifications stipulated in the documents
- Ability to provide samples if required for verification
Financial Requirements
Bidders are required to demonstrate financial capability to support their proposals, which may include:
- Detailed pricing format submitted for each item
- Adherence to bid price evaluations as set forth in the tender
Document Submission Details
Proponents must submit their bids in a single packet containing all required documents. The submission must include:
- A duly filled and signed bid form
- Financial quotations
- Technical documentation
Submissions should follow the specified format and must be delivered to the designated address as provided in the tender documentation.
Special Provisions
The tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups. These provisions encourage small businesses to participate and may include:
- Preferential price evaluation for MSEs
- Opportunities for startups under relevant government initiatives
Evaluation Process
Bids will be evaluated based on various criteria, including:
- Compliance with technical specifications
- Price competitiveness
- Delivery capabilities and service after the sale
- Qualifications of the bidder to meet supply commitments
Delivery Locations
The items will need to be delivered to specified locations under the Ministry of Defence within the stipulated timelines as outlined in the tender documents.
Contact Information
Interested bidders are encouraged to refer to the tender documentation for further details on the submission process, including the address for document delivery. It is crucial to ensure that submissions are made in accordance with all guidelines to avoid any disqualification.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
18 DocumentsDocuments Required from Seller
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participating in this tender include being a registered legal entity, capable of meeting the specified technical and financial criteria. Moreover, bidders must demonstrate their ability to deliver a total quantity of 5906 units of office stationery as per the specifications outlined. Compliance with all listed guidelines in the tender documentation is also essential to ensure that your proposal is eligible for evaluation.
All stationery products supplied must adhere to the relevant technical specifications as per the Indian Standards cited in the tender documents. For instance, Black Lead Pencils must comply with IS 1375, and Carbon Papers must adhere to IS 1551. Bidders are also required to provide confirmation of product compliance and may have to present samples for quality assessment during the evaluation process.
Bidders must submit an Earnest Money Deposit (EMD) along with their bids as specified in the tender documents. This deposit is essential for demonstrating commitment to the proposal. Additionally, upon award of the contract, a performance security may be requested to ensure successful execution of the project, typically in the form of a bank guarantee.
Bids must be submitted through the designated methods outlined in the tender documents, typically in a sealed envelope or electronically via specified online platforms. Accepted document formats include PDF for technical and financial documents, ensuring that all submissions are clear and legible to facilitate proper evaluation.
Yes, the tender includes special provisions that empower Micro, Small, and Medium Enterprises (MSEs) and startups. These benefits may include relaxed eligibility criteria and price preferences during the evaluation process. This initiative is in line with government policies aimed at encouraging the growth and participation of small and new businesses in public tenders, fostering an inclusive bidding environment.
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