Tender Overview
The GEM/2025/B/6152031 tender pertains to the procurement of various audio-visual equipment including an All-in-One Video Conferencing Device, a 2 Port HDMI KVM Switch, accessories, an HDMI Cable (15 Metre), and a 75-Inch Signage Display. This tender is being issued by the Department of Defence Production, under the supervision of the Ministry of Defence.
Scope of Work and Objectives
The primary objective of this tender is to source high-quality video conferencing devices and accompanying equipment that meet the technical specifications set forth by the Department of Defence Production. The successful bidder will be expected to deliver five complete sets of equipment to specified locations within the designated timeline. The tender includes multiple items as part of a bundled bid to ensure comprehensive procurement for the required infrastructure.
Eligibility Criteria
To qualify for this tender, bidders must meet several eligibility criteria:
- They must be a registered entity complying with all statutory requirements.
- Experience in supplying similar electronic and communication devices is preferred.
- Compliance with relevant quality standards as outlined in the technical requirements section is mandatory.
Technical Requirements
Bidders will need to demonstrate that the products meet the following technical specifications:
- The All-in-One Video Conferencing Device must be equipped with full HD capabilities and user-friendly interfaces.
- The 2 Port HDMI KVM Switch should support multiple devices for seamless transitions.
- The 75-Inch Signage Display should have high brightness and resolution suitable for various environments.
- Compliance with relevant quality standards such as ISO 9001 for electronic devices is a must.
Financial Requirements
Participants must provide evidence of financial stability, which may include balance sheets and profit and loss statements. The pricing must be competitive and reflect the unit costs for the items listed in the tender.
Document Submission Details
All supporting documents must be submitted digitally through the relevant procurement portal in acceptable formats such as PDF or Word Document. Bidders are responsible for ensuring their submissions are complete and compliant with all submission methods outlined in the tender document.
Special Provisions
The tender includes provisions that benefit Micro, Small, and Medium Enterprises (MSEs), supporting local industry participation. Startups are also encouraged to apply, as the government is promoting a “Make in India” initiative that prioritizes local content and procurement rules.
Evaluation Process
The evaluation of bids will be a multi-criteria assessment based on:
- Technical compliance with specifications and standards.
- Financial competitiveness according to market rates.
- The overall experience and past performance of bidders in delivering similar projects.
Delivery Locations
Successful bidders will be required to deliver the items to specified locations as indicated in the official tender documentation. Provisions may be made for district or state-based delivery depending on the project requirements.
Contact Information
For further inquiries related to this tender, interested parties can refer to the relevant sections of the tender documentation for proper channels of communication with the issuing authority.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements include being a registered entity that complies with all statutory requirements, having previous experience in supplying similar electronic and communication devices, and adherence to relevant quality standards as defined in the tender documentation. Bidders must also demonstrate financial stability and proof of capability to fulfill the contract obligations.
To participate, bidders must provide certificates that validate their compliance with applicable quality standards such as ISO certifications. Additionally, they may be required to submit business registration documents and tax compliance certificates to ensure they are operating within legal parameters.
Bidders can register for the tender process by visiting the official procurement portal where the tender is published. They will need to submit electronically formatted documents including their proposals, which must adhere to the specified requirements in the tender documentation. Ensure that all documents are submitted within the stipulated time frame.
The accepted document formats for submission include PDF and Word Document formats. Bidders must ensure that all submitted documents are legible and properly formatted to facilitate smooth processing and evaluation.
Performance security requirements typically involve submitting a specified percentage of the total bid amount in the form of a bank guarantee or performance bond. This is to ensure that the selected bidder fulfills all contractual obligations as agreed upon in the tender terms. The particulars of the performance security requirement will be outlined in the official tender documentation.
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