Department of Defence Production Tender by Directorate Of Standardisation (GEM/2025/B/6015658)
Executive Table (V3),Revolving Chair (V4),Revolving Chair (V4)
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Tender Title: Supply of Executive Tables and Revolving Chairs
Reference Number: GEM/2025/B/6015658
Issuing Authority: Department of Defence Production, Ministry of Defence
The Department of Defence Production, under the Ministry of Defence, is inviting bids for the supply of Executive Tables and Revolving Chairs. This procurement is crucial for enhancing the ergonomic workspace of defense offices, ensuring comfort and efficiency for personnel. The following sections provide a detailed overview of the scope of work, eligibility criteria, technical and financial requirements, and other critical information related to this tender.
Scope of Work and Objectives
The objective of this tender is to procure 18 units each of high-quality Executive Tables (V3 model) and Revolving Chairs (V4 model). These items are intended for use in various government offices under the Ministry of Defence. Successful bidders will be responsible for not only supplying the furniture but also ensuring that it meets specified design and functional standards.
Eligibility Criteria
Bidders must meet the following eligibility requirements to participate in this tender:
- Be a registered entity within relevant business sectors.
- Possess adequate experience in supplying similar products to government clients.
- Hold valid GST registrations and comply with local taxation laws.
Technical Requirements
The technical specifications for the products are as follows:
- Executive Tables (V3 model): Should be made from durable wood or engineered wood, with specified dimensions and weight capacity.
- Revolving Chairs (V4 model): Must feature adjustable height, swivel base, ergonomic design, and comply with standard quality certifications.
Financial Requirements
Bidders should provide a detailed financial proposal alongside their submission. This will include:
- The overall cost for the total quantity being bid, including any applicable taxes and duties.
- Payment terms which must be agreed upon, typically structured around delivery milestones.
Document Submission Details
All bids must be submitted electronically via the GEM platform. Bidders are required to upload the following documents:
- Technical and financial proposals.
- Certificates proving eligibility (e.g., GST, business registrations).
- Any additional forms specified by the Department of Defence Production.
Special Provisions
This tender supports Micro, Small, and Medium Enterprises (MSEs) and startups. The Ministry encourages participation from these businesses by offering benefits such as relaxed eligibility criteria and preferential treatment during the evaluation process.
Evaluation Process
The evaluation of the bids will be based on several factors, including:
- Compliance with technical specifications.
- Competitive pricing.
- Experience and past performance.
- Delivery timelines.
Bidders are advised to ensure thorough compliance for smooth evaluation.
Delivery Locations
Successful bidders will be required to deliver the items to specified locations as directed by the Department of Defence Production.
Contact Information
All queries regarding the tender should be directed to the departmental contact point established on the GEM platform for detailed clarification.
This comprehensive tender description aims to facilitate an understanding of the tender's requirements and promote active participation from qualified vendors in the supply of Executive Tables and Revolving Chairs.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity within the relevant sectors, demonstrating experience in providing similar products to government clients, and holding valid GST registrations. Additionally, bidders should comply with local regulations and maintain necessary business certifications. Meeting these conditions is essential for participating in the tender process.
The technical specifications for the Executive Tables and Revolving Chairs mandate that the tables (V3 model) be constructed from durable wood or engineered wood, and the chairs (V4 model) must have an ergonomic design with adjustable height and swivel base. Compliance with industry quality standards and certifications is also required to ensure comfort and functionality.
Bidders need to provide an Earnest Money Deposit (EMD) as a part of their submission to demonstrate serious intent. The specifics regarding the amount and submission process will be available in the tender documentation on the GEM platform. This deposit acts as a security measure in the bidding process.
Submissions should be made electronically via the GEM platform. Bidders must upload their proposals in PDF or other specified formats outlined in the tender instructions. Ensuring that all documents are complete and correctly formatted is crucial for successful bid evaluation.
Yes, there are specific provisions for Micro, Small, and Medium Enterprises (MSEs) that provide benefits such as relaxed eligibility criteria and preferential treatment in the bidding process. This approach is designed to promote participation from smaller businesses, supporting their growth and contribution to government procurement activities.
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