Tender Title: 8 TYPES OF SPARES
Tender Reference Number: GEM/2025/B/6130103
Issuing Authority/Department: Department of Defence Production, Ministry of Defence
Overview
The 8 TYPES OF SPARES tender aims to procure a variety of essential spare parts for defense applications. The successful bidder is expected to deliver high-quality components that meet stringent technical specifications to support ongoing defense operations.
Scope of Work and Objectives
The scope of work encompasses the supply of spare parts categorized under the following types:
- K-006-009-19-1-043
- K-008-012-25-2-043
- K-027-031-25-1-043
- K-040-044-25-1-043
- K-014-018-25-2-043
The main objectives include ensuring timely delivery, adhering to quality standards, and fulfilling the specific requirements detailed in the bid documents.
Eligibility Criteria
To be eligible for participation in this tender, enterprises must adhere to the outlined eligibility criteria, which typically include being a registered entity and demonstrating experience in delivering similar spare parts. Specific thresholds for prior experience and registration documentation may be required.
Technical Requirements
Bidders must ensure that all products meet defined technical requirements and comply with relevant quality assurance standards. This includes certifications verifying the authenticity and performance of each product type listed in the scope of work.
Financial Requirements
Participants should prepare to submit a financial proposal that accurately reflects the pricing structures for the spare parts, ensuring competitiveness while also meeting the minimum price specifications established in the tender documents.
Document Submission Details
All submissions should be made electronically via the designated procurement platform. The documents required typically include:
- Bid proposal
- Technical specifications
- Financial proposal
It is crucial to follow the specified formats and guidelines to avoid disqualification.
Special Provisions
This tender may also include special provisions for Micro, Small, and Medium Enterprises (MSMEs) and startups, encouraging increased participation from diversifying business entities. Benefits may include relaxation in experience requirements as well as preferential evaluation criteria.
Evaluation Process
Bids will be evaluated based on a pre-defined evaluation matrix that considers factors such as compliance with technical specifications, pricing, and experience. The evaluation process aims to ensure that the most capable vendor is selected to provide the required spare parts.
Delivery Locations
Supplies will need to be delivered to the designated locations as specified in the detailed bid documents. Bidders should be prepared for potential logistics coordination to ensure compliance with delivery timelines.
Contact Information
For further inquiries, bidders may contact the Department of Defence Production. Specific contact details can be found in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements include being a registered entity, meeting the experience criteria in delivering similar spare parts, and compliance with relevant legal standards. It’s important to review the specific requirements outlined in the tender documentation to ensure all stipulated conditions are satisfied.
Bidders must adhere to stringent technical specifications detailed in the tender documentation, which cover quality assurance standards and compliance parameters. Each spare part must meet specific performance evaluation metrics to ensure reliability and functionality in defense operations.
The payment terms generally include provisions for an Earnest Money Deposit (EMD) and performance security requirements. Understanding these financial obligations is crucial to ensure compliance and to avoid any delays in the procurement process.
The submission process requires bidders to submit their documentation electronically via the designated procurement platform. It is essential to adhere strictly to the formats specified in the tender documentation to ensure the validity of your submission.
The tender includes specific provisions for Micro, Small, and Medium Enterprises (MSEs) aimed at promoting their participation. Benefits may encompass relaxed qualification criteria and preferential evaluation conditions to encourage broader inclusion in defense procurement activities.
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