Tender Title: Customized Panel for Conference Hall
Reference Number: GEM/2025/B/6136476
Issuing Authority/Department: Department of Defence Production, Ministry of Defence
The tender for the Customized Panel for Conference Hall involves the procurement of various decorative items essential for enhancing the aesthetic quality of conference rooms. This initiative aims to provide a well-designed and functional space conducive to business discussions and formal meetings. The scope of work includes supplying customized panels measuring 4 feet by 2 feet, alongside several related components including frames, adhesives, screws, and laminate finishes.
Scope of Work and Objectives
The primary objective of this tender is to acquire a total of 265 customized panels, along with supportive materials such as Fevicol, Heatex, Star Screw, and Avrotape. Each component must meet the required specifications and quality standards outlined in the tender documentation. The successful completion of this project will contribute to the modernization of conference facilities under the jurisdiction of the Ministry of Defence, reinforcing a professional image.
Eligibility Criteria
Eligible vendors for this tender must be registered entities with appropriate certifications relevant to the supplies outlined in the tender. Companies should have a proven track record in manufacturing or supplying similar items, ensuring compliance with quality standards. In addition, bidders must meet any specific qualification requirements as outlined in the tender documents, demonstrating their capability to fulfill the contract terms effectively.
Technical Requirements
The technical requirements dictate that all items must adhere to specified dimensions, weight constraints, and durability standards. The specifications include having high-quality materials that are robust enough for regular use in conference settings. Vendors must submit detailed product descriptions and specifications to prove compliance with the technical requirements.
Financial Requirements
Financial stability is crucial for consideration in this tender. Bidders are expected to provide reliable financial backing, which may include bank statements or other documentation proving sufficient liquidity. The tender will specify the accepted payment terms, which will encompass timelines for payment processing depending on project milestones achieved.
Document Submission Details
All tender submissions must be in the prescribed formats and should be sent electronically through the designated procurement portal. Bidders are required to include all relevant documents such as the bid response, compliance certificates, and business registration details. Failure to adhere to the submission guidelines may lead to the disqualification of bids.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs), offering specific benefits to foster growth within this sector. Startups are also invited to participate, promoting innovation and diversity within the supply chain. Compliance with "Make in India" initiatives is highly encouraged, as it supports local manufacturing and strengthens the economy.
Evaluation Process
The evaluation of tender submissions will be conducted based on criteria including price competitiveness, technical compliance, and delivery capabilities. All evaluated documents will undergo rigorous checking, and bidders may be required to present their products for inspection where necessary. The price evaluation will be a significant part of the selection process, ensuring best-value procurement.
Delivery Locations
Successful bidders will be required to deliver the supplies to various locations dictated by the Department of Defence Production. Exact locations and delivery details will be clarified within the tender documents.
Contact Information
For further inquiries related to the tender, interested parties are encouraged to refer to the procurement portal or directly query the Department of Defence Production through official communication channels provided within the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participation in this tender include being a duly registered entity within the scope of business specified. Vendors must demonstrate compliance with applicable industry certifications and provide proof of having relevant experience in supplying similar products. This ensures that all participants maintain a standard of quality necessary for Government procurement projects.
Bidders must hold certain required certificates that substantiate their ability to meet the technical specifications outlined in the tender. This typically includes quality assurance certifications from recognized authorities and any industry-specific standards relevant to decorative panels and associated materials. Ensuring these certifications are in place will be key to your proposal being considered valid.
The registration process for this tender typically involves submitting a completed vendor registration form on the official procurement portal designated for the Department of Defence Production. Vendors must provide all necessary documentation to validate their capabilities and business legitimacy. It’s important to review all guidelines concerning registration to ensure compliance.
Submissions must be made in digital formats as specified in the tender documentation. Commonly accepted document formats include PDF for official documents and Excel for financial quotes. Adhering to these formats is crucial to facilitate an efficient evaluation process and prevents disqualification due to technical errors.
The performance security requirements expect bidders to submit a security deposit, typically a percentage of the bid amount, which serves as collateral to validate their commitment to fulfilling the contract terms. In the event of non-performance, this deposit may be forfeited, ensuring that vendors are serious about meeting their contractual obligations. Each bidder should thoroughly check the detailed requirements specified in the tender documents.
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