Tender Title: Microsoft Office Home & Business Latest
Reference Number: GEM/2025/B/6079875
Issuing Authority/Department:
Department of Defence Production, Ministry of Defence
Scope of Work and Objectives
The objective of this tender is to procure the latest version of Microsoft Office Home & Business software. The selected vendor will be responsible for supplying the software, ensuring compliance with all technical specifications, and facilitating installation and support as required.
The scope includes:
- Provision of Microsoft Office Home & Business software licenses for specified users.
- Assurance of software compatibility with existing systems and infrastructure.
- Delivery and installation of the software in accordance with the set timelines.
- Ongoing support and maintenance to troubleshoot and resolve any issues that may arise.
Eligibility Criteria
To be eligible to participate in this tender, bidders must meet the following criteria:
- Registered legal entity with valid business registration.
- Proven experience in providing software solutions, preferably with previous contracts involving Microsoft Office products.
- Compliance with all relevant licensing agreements and software distribution laws.
Technical Requirements
Vendors must ensure that:
- The software provided is the latest version of Microsoft Office Home & Business.
- All licenses are genuine, with valid activation keys.
- The software functionalities meet the business requirements of the Department of Defence Production.
Financial Requirements
Bidders must demonstrate:
- Financial stability through submission of recent financial statements.
- Ability to provide competitive pricing aligned with the tender specifications.
- Adequate cash flow to handle the procurement and installation phases effectively.
Document Submission Details
All documents must be submitted according to the specified format:
- Proposals should be submitted in PDF format.
- All documents must include the tender reference number prominently on each page.
- Bidders must ensure that all required certifications and legal documents are included in their submission.
Special Provisions
Benefits for Micro, Small, and Medium Enterprises (MSEs):
Bidders identifying as MSEs may be eligible for specific benefits under the tender regulations. This includes considerations during evaluation and opportunities for streamlined submission processes.
Startups:
Startups can also avail of provisions that facilitate their participation, although eligibility must be proven as per the startup guidelines.
Evaluation Process
The evaluation of proposals will be conducted based on:
- Technical Compliance: Adherence to the outlined technical specifications and service deliverables.
- Financial Proposal: Cost-effectiveness yet maintaining quality and reliability.
- Experience and Expertise: Proven track record in software supply and installation.
Delivery Locations
The software will need to be delivered to specified locations within the jurisdiction of the Department of Defence Production. Vendors must ensure that they are capable of fulfilling delivery across these locations.
Contact Information
For additional details or inquiries regarding this tender, please reach out through official channels provided by the Department of Defence Production.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Corrigendum Updates
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Frequently Asked Questions
The eligibility requirements include being a registered entity, compliance with business registration laws, and demonstrated experience in supplying software solutions, especially Microsoft Office products. Vendors must also comply with licensing agreements and legal software distribution practices.
Bidders are required to submit valid business registration certificates, relevant quality certifications, and proof of experience in software provision. Additionally, any necessary compliance certificates related to Microsoft product licensing must be included.
Registration typically entails filling out the tender application form available on the procurement portal. Ensure that all required documents are submitted electronically in PDF format, and verify that your business entity meets the tender’s eligibility and financial requirements.
Payment terms will be specified within the contract awarded to the successful bidder. Typically, terms may include an upfront deposit followed by milestone payments based on the progress of delivery and installation.
Yes, the tender provides special considerations for Micro, Small, and Medium Enterprises (MSEs) and startups. This includes a more favorable evaluation process and potential support for their proposals. Compliance with ‘Make in India’ initiatives is encouraged, emphasizing local content procurement.
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