Custom Bid for Services - Refilling of Fire Extinguisher
Custom Bid for Services - Refilling of Fire Extinguisher
Tender Timeline
Tender Title: Custom Bid for Services - Refilling of Fire Extinguisher
Tender Reference Number: 281f03439
Issuing Authority: Department of Defence Production, Ministry of Defence
Overview
The Department of Defence Production within the Ministry of Defence is inviting proposals for the refilling of fire extinguishers. This custom bid aims to enhance the safety standards of various facilities managed under the ministry’s jurisdiction by ensuring that all fire extinguishers are serviced and refilled in line with current safety regulations and standards. The successful bidder will demonstrate an ability to meet and exceed safety benchmarks set forth by regulatory authorities.
Scope of Work and Objectives
The primary objective of this tender is to effectively refill fire extinguishers across all required locations. This includes but is not limited to:
- Inspection and assessment of existing fire extinguishers
- Safe and compliant refilling procedures
- Maintenance and servicing reports for each unit
- Adherence to local safety standards and fire fighting regulations
The selected service provider will be responsible for managing the entire refilling process, ensuring that equipment is operational and compliant throughout its service life.
Eligibility Criteria
To qualify, bidders must meet the following eligibility criteria:
- Be a registered entity under relevant government regulations
- Demonstrate prior experience in servicing and refilling fire safety equipment
- Have necessary certifications and licenses to operate in this domain
- Possess adequate financial resources to sustain operations
Technical Requirements
Bidders must adhere to the following technical requirements:
- All fire extinguishers refilled must comply with IS 15683:2006 standards
- Quality assurance processes must be implemented during refilling
- Provide training and certification documentation for personnel involved in filling and maintenance
- Suppliers must have access to original equipment manufacturer (OEM) parts for repairs
Financial Requirements
Bidders need to submit comprehensive financial documentation, which includes:
- Proposals must clearly outline price estimation per service
- Demonstration of financial stability and liquidity
- Submission of tax compliance certificates
- Evidence of prior bills or contracts
Document Submission Details
Bidders are required to submit the following:
- Bid proposals must be submitted electronically via the designated portal
- All supporting documentation, including technical and financial details, should be provided in PDF format
- A signed bid submission declaration must be included
Special Provisions
This bid encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups, providing them with additional support during the evaluation process. Special consideration will be given to those who demonstrate ability to contribute to the 'Make in India' initiative and adhere to local procurement regulations.
Evaluation Process
The evaluation of submitted bids will encompass:
- Technical proficiency checks
- Financial assessments
- Compliance with eligibility and documentation requirements
A scoring system will be implemented to ensure fair and impartial evaluation, with priority given to bids demonstrating exceptional quality and adherence to safety standards.
Delivery Locations
Refilling services will be expected to be provided across multiple locations where the Ministry of Defence operates. Detailed site assessments will be coordinated post-award of the contract to effectively plan the service rollout.
Contact Information
For further inquiries regarding the tender specifics, potential bidders are encouraged to reach out to the official contacts provided within the bidding portal, ensuring clarity and thorough understanding before submission of bids.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with the government, demonstrating relevant experience in the servicing and refilling of fire extinguishers, and possessing necessary certifications. Bidders must also show financial stability and capability to undertake the service.
Bidders must submit operational licenses, quality certifications that comply with the necessary IS standards, and tax compliance certificates. Other supporting documents showcasing past experience in similar projects are also essential for qualification.
To register for the tender, bidders should visit the relevant bidding portal, complete the online registration form, and provide all necessary documentation. Registration confirms your participation and eligibility to submit bids for the refilling of fire extinguishers.
Payment terms will be specified in the awarded contract and generally require an acceptance of service completion and submission of invoices. Performance security requirements may also need to be fulfilled to ensure compliance.
Yes, the tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs), providing them with additional evaluation advantages. This aligns with promoting local service providers and bolstering the ‘Make in India’ initiative, encouraging local content and procurement.
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