Department of Defence Production Tender by Hindustan Aeronautics Limited (hal) (GEM/2025/B/6173348)

Tender Title: Supply of Toner Cartridges and Ink Cartridges
Tender Reference Number: GEM/2025/B/6173348
Issuing Authority/Department: Department of Defence Production, Ministry of Defence

Tender Overview

The tender aims to procure toner cartridges, ink cartridges, and consumables for printers that shall be utilized by various units within the Department of Defence Production. Engaging industry professionals, this tender focuses on acquiring high-quality printer consumables to ensure seamless operations across multiple departments.

Scope of Work and Objectives

The primary objective of this tender is to establish a reliable supply chain for toner cartridges and ink cartridges which are crucial for maintaining printing operations in administrative and operational settings. The selected suppliers will be responsible for providing a total of 120 units, ensuring timely delivery to designated locations outlined in the tender documents. This initiative is pivotal for the smooth functioning of various government operations and will optimize the usage of printing resources.

Eligibility Criteria

To qualify for participation in this tender, bidders must meet the following eligibility criteria:

• Be a registered business entity capable of dealing in printer consumables.
• Have relevant experience in supplying toner cartridges and ink cartridges to government entities or large corporations.
• Must possess requisite certifications, such as ISO certifications or any other quality management systems recognized by the Ministry of Defence.

Technical Requirements

Proposals must demonstrate adherence to the following technical standards:

• Products must be OEM (Original Equipment Manufacturer) certified or equivalent.
• Bidders must provide documentation evidencing compliance with quality standards applicable to toner cartridges and ink cartridges.
• Successful bidders will be required to submit samples for evaluation to ensure compatibility and performance reliability prior to final order placement.

Financial Requirements

Bidders must provide transparent pricing in their proposals, reflecting a competitive analysis of the market. Financial requirements include:

• An upfront submission of an Earnest Money Deposit (EMD) as specified in the tender document.
• Clarity on payment terms, which may include milestones based on delivery, along with any applicable taxes.

Document Submission Details

Interested bidders are required to submit their applications electronically. Documents should be appropriately formatted in PDF or Word formats, clearly labeled, and submitted through the designated online portal. Proposals must include all requested supporting documents, including technical specifications, financial quotes, and experience references.

Special Provisions

This tender recognizes the role of Micro, Small, and Medium Enterprises (MSEs) and startups. Special incentives may be provided to eligible MSEs that adhere to the guidelines outlined in the tender documentation. The government encourages participation from these entities as part of its commitment to promoting local business initiatives.

Evaluation Process

Proposals will undergo a rigorous evaluation to assess quality, price competitiveness, technical compliance, and overall responsiveness. The Department of Defence Production reserves the right to reject any proposal not meeting the stated requirements. The evaluation will focus on delivering optimal value and service standards.

Delivery Locations

The selected bidders will be expected to deliver the products to various locations determined by the Department of Defence Production. Detailed locations will be communicated post-selection.

Contact Information

All inquiries regarding the tender should be directed to the official contact channels provided within the tender documents. Please refrain from using any unverified channels to ensure compliance and avoid misinformation.