Tender Title:
GEM/2025/B/6025178 – Supply of Toner Cartridges / Ink Cartridges / Consumables for Printers
Issuing Authority:
Department of Defence Research & Development, under the Ministry of Defence
Scope of Work and Objectives:
The objective of this tender is to procure a total of 30 toner cartridges and ink cartridges to be used in various printer models across multiple departments. The successful bidder will be responsible for the timely delivery of these consumables, ensuring that all items meet the specified technical requirements and quality standards. The Department of Defence Research & Development seeks to establish a reliable supplier relationship that ensures continuous availability of these critical supplies, thereby minimizing downtime and maintaining operational efficiency.
Eligibility Criteria:
Interested bidders must meet specific eligibility criteria to participate in this tender. Bidders should be registered entities with valid licenses to operate within the country. Additionally, bidders must have a strong track record of successfully supplying similar products to government or large corporate entities. This demonstration of capability is crucial for the evaluation process.
Technical Requirements:
• All toner and ink cartridges must be compatible with the designated printer models specified in the detailed technical specifications document, which will be available request prior to bid submission.
• The cartridges must conform to industry standards for performance and reliability.
• Samples must be provided along with technical specifications as part of the bid submission to ensure compliance.
Financial Requirements:
Bidders are required to submit a competitive financial proposal as part of their tender documents. This should include pricing details for each category of consumables listed in the bid. Payment terms will be discussed upon selection of the successful bidder.
Document Submission Details:
All documentation must be submitted electronically through the designated portal prior to the submission deadline. Bidders must ensure that all required documents are complete, including registration certificates and compliance declarations, to facilitate smooth processing of the bid.
Special Provisions:
The tender encourages bidding from Micro, Small, and Medium Enterprises (MSEs) and startups, providing them with potential benefits such as relaxed eligibility criteria and financial assistance options. Compliance with the 'Make in India' policies is essential and will be taken into consideration during the evaluation process.
Evaluation Process:
The evaluation of bids will focus on both technical and financial criteria. The technical accuracy of the product specifications, combined with competitive pricing, will play a crucial role in the decision-making process. Additionally, preference may be given to MSEs and local manufacturers to promote domestic industry growth.
Delivery Locations:
Successful bidders will be required to deliver the cartridges to locations specified in the contract agreement. Efficient logistics management will be critical to comply with the delivery timelines set by the purchasing department.
Contact Information:
For any queries related to this tender, potential bidders are encouraged to reach out through the official communication channels provided in the tender documentation. Responses will be facilitated through the designated department email to ensure timely communication.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with valid operational licenses. Bidders are expected to demonstrate previous experience in supplying toner cartridges or similar products to government or large sector entities. Additionally, bidders must comply with local regulations and provide necessary certifications upon request.
Bidders must provide a range of required certificates, which include a valid business registration certificate, tax compliance certificates, and any specific industry certifications related to the quality and standards of the toner cartridges. Adherence to quality standards is paramount, and documentation proving compliance with these standards should be included in the submission.
The submission process involves electronically uploading all required documents through the designated tender portal before the stipulated deadline. Bidders should ensure that all necessary information, including technical specifications, financial proposals, and compliance documents, are complete to avoid disqualification.
The payment terms will be outlined in detail in the contract with the selected bidder. Typically, payment may be structured on delivery milestones or a pre-agreed timeline. It is essential for bidders to present their payment terms alongside their financial proposal to facilitate negotiation upon selection.
Micro, Small, and Medium Enterprises (MSEs) may benefit from policies designed to promote their participation in governmental tenders. These benefits may include enhanced evaluation criteria, payment incentives, and support in meeting compliance requirements. Participation of MSEs aligns with local economic growth initiatives, and their proposals may receive preferential consideration during the evaluation phase.
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