Department of Military Affairs Tender by Indian Air Force (GEM/2025/B/6171999)
Toner Cartridges / Ink Cartridges / Consumables for Printers,Toner Cartridges / Ink Cartridges / Co
Tender Timeline
Tender Title: Supply of Toner Cartridges and Ink Cartridges
Reference Number: GEM/2025/B/6171999
Issuing Authority: Department of Military Affairs, Ministry of Defence
Overview
The tender for the Supply of Toner Cartridges and Ink Cartridges is an essential procurement process aimed at providing high-quality printer consumables for the operational requirements of the Department of Military Affairs. This tender encompasses the supply of various types of toner and ink cartridges explicitly designed for multifunctional printers used by governmental offices.
Scope of Work
The primary objective of this tender is to acquire a total of 78 toner cartridges and ink cartridges that meet specified performance and quality standards. Suppliers will be required to demonstrate their capacity to deliver quality products promptly, ensuring minimal disruption to administrative operations. The successful bidder will be expected to supply cartridges that are compatible with various printer models utilized within the Ministry of Defence.
Eligibility Criteria
To qualify for this tender, participants must meet the following eligibility requirements:
- Registration as a legal entity in accordance with local laws.
- Proven track record of supplying similar products to government sectors or enterprises.
- Submission of required certifications, which demonstrate meeting quality assurance standards.
Technical Requirements
Suppliers are expected to provide toner and ink cartridges compliant with industry standards, including:
- Compatibility with specified printer models.
- Quality certifications that adhere to ISO standards.
- Evidence of environmental compliance.
Financial Requirements
Bidders must demonstrate financial stability to ensure the successful execution of the contract. Required documentation may include:
- Recent financial statements.
- Bank guarantees or previous payment records from similar contracts.
Document Submission Details
Interested bidders must submit their proposals as per the guidelines provided in the tender documentation. It is crucial to ensure that all required documents are included to facilitate a smooth evaluation process. Proposals should be submitted electronically through the designated procurement portal.
Special Provisions for MSEs/Startups
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders from these categories may be entitled to relaxed eligibility criteria and financial benefits, fostering inclusivity in the procurement process.
Evaluation Process
Tenders will be evaluated based on the following criteria:
- Technical Merit: Adherence to technical specifications.
- Financial Viability: Cost-effectiveness and financial history.
- Experience and Relevant Qualifications: Previous successful contracts.
Proposals will undergo a comparative assessment to establish a fair and transparent selection of the supplier.
Delivery Locations
Products will need to be delivered to various locations as specified in the detailed tender documents. Suppliers are expected to ensure efficient logistics and manage delivery timelines effectively.
Contact Information
For further details regarding this tender, bidders can refer directly to the Department of Military Affairs or consult the procurement portal.
This tender presents a significant opportunity for qualified suppliers to engage in a crucial procurement process, ensuring the operational effectiveness of military administrative functions through quality supplies.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
8 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, demonstrating experience in supplying toner and ink cartridges, and providing relevant certifications. Bidders must also comply with performance standards and must submit all necessary documents to verify their qualifications. Financial stability is crucial to assure the government of the bidder’s ability to complete the contract satisfactorily.
Bidders are required to submit certification that includes adherence to ISO standards for quality, as well as compliance with environmental regulations. Additionally, proof of prior contracts supplying similar products to government entities may also be requested. These certifications are essential for assessing the technical capabilities of the bidder.
Bidders must submit their proposals electronically through the procurement portal set up for this tender. All required documentation should be included in the submission package, which should detail the technical specifications, financial statements, and relevant certifications to ensure that the evaluation process can proceed smoothly.
An Earnest Money Deposit (EMD) is required to ensure that bid submissions are serious and valid. Bidders will need to provide a monetary deposit as specified in the tender documents, which is refundable upon the completion of the tender evaluation process under the rules stipulated.
Yes, the tender includes provisions to facilitate MSE participation, such as lower qualification requirements and potential financial incentives. This approach aligns with government policies aimed at promoting entrepreneurship among smaller businesses and enhancing their contribution to public procurement efforts.
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