Department of Defence Production Tender by Yantra India Limited (GEM/2025/B/6210418)
Custom Bid for Services - Annual Maintenance Contract for Servicing without spares of Q8 Magellan O
Tender Timeline
Tender Title: Annual Maintenance Contract for Servicing without Spares of Q8 Magellan O
Reference Number: GEM/2025/B/6210418
Issuing Authority/Department: Department of Defence Production, Ministry of Defence
Scope of Work and Objectives
The objective of this tender is to secure an Annual Maintenance Contract for the servicing of Q8 Magellan O E Spectrometer (MSF Registered NO: 7370). The maintenance will cover calibration services necessary for optimal functioning. This encompasses maintenance without spare parts over a predefined period of two years. The services must ensure that the spectrometer meets the required operational standards throughout the contract duration.
Eligibility Criteria
To be eligible for this tender, bidders must fulfill the following criteria:
- Must be a registered service provider capable of performing maintenance on spectrometers.
- Have prior experience in handling similar spectrometric apparatus.
Technical Requirements
Bidders are expected to have the necessary technical capabilities, including:
- Knowledge and expertise regarding the Q8 Magellan O E Spectrometer and its operation.
- Ability to undertake servicing without the provision of spare parts.
- Compliance with all applicable quality standards and regulations pertinent to maintenance contracts of scientific equipment.
Financial Requirements
Bidders must provide a detailed financial plan demonstrating the economic viability of their proposal. Financial records and projections should show the ability to sustain service costs and adhere to budgetary constraints.
Document Submission Details
All required documents must be submitted through the designated procurement platform. This includes technical proposals, financial offers, and any other necessary compliance documents related to the eligibility criteria. Detailed instructions will be provided within the administrative notice upon successful bid registration.
Special Provisions
The tender allows for additional benefits for Micro, Small, and Medium Enterprises (MSEs) and startups. This could include facilitations in the bidding process, potential financial concessions, or preferential treatment in evaluation criteria.
Evaluation Process
Proposals will be evaluated based on a multi-parameter process, primarily focusing on:
- Technical expertise and experience in handling the specific equipment.
- Cost-effectiveness of the financial proposal.
- Compliance with safety and quality assurance standards.
The evaluation committee will award the contract based on the overall best value offered.
Delivery Locations
Servicing and calibration are expected to be conducted at the Department of Defence Production's operational sites, ensuring minimal disruption to ongoing processes.
Contact Information
For further information and clarifications regarding this tender, bidders are advised to follow the official communication channels specified by the Department of Defence Production. This ensures all inquiries are properly registered and addressed according to protocol.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
10 DocumentsDocuments Required from Seller
- Bidder Turnover
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of providing maintenance services for spectrometers. Bidders must demonstrate past experience in servicing the Q8 Magellan O E Spectrometer or similar equipment to qualify for the tender. Moreover, registration under relevant authorities is essential to ensure compliance with industry standards.
The technical specifications involve comprehensive knowledge of the Q8 Magellan O E Spectrometer functionalities. Bidders should be proficient in performing servicing and calibrations without the need for spare parts. All maintenance activities must comply with stringent quality standards, ensuring the equipment remains operational at optimal levels throughout the contract term.
Submissions must be made electronically through the specified procurement platform during the bid window. Document formats will typically include proposals in PDF and Word to ensure clarity and ease of evaluation. Following submission, bidders should retain copies for their records and await further instructions from the evaluation committee.
The payment terms for this contract will be outlined in the bid documents, emphasizing Milestone payments based on successful servicing and calibration completion. Bidders should prepare their financial proposals to align with these terms for consideration during the evaluation phase.
Yes, the tender includes provisions to support Micro, Small, and Medium Enterprises (MSEs) and startups. Benefits may entail reduced bid requirements, potential subsidies, or additional support measures. All interested participants should ensure they highlight their MSE status during the application process for consideration.
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