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Tender Title: Safety Relay (Dummy Module)
Reference Number: GEM/2025/B/6081127
Issuing Authority/Department: The tender is issued by the Department of Defence Production, under the Ministry of Defence. This department is entrusted with the responsibility of procurement and supplier engagements for various safety and defence-related equipment.
Scope of Work and Objectives:
The primary objective of this tender is to procure a total of four (4) units of Safety Relay (Dummy Module), model number PZE DM X4P, with a voltage specification of 24V DC and product ID 787252 from the reputed manufacturer, Pilz. The scope encompasses not only the supply of the units but also demands adherence to quality standards and specifications set forth by the issuing authority.
Eligibility Criteria:
To qualify for this tender, bidders should meet several eligibility requirements, which include but are not limited to being a registered business entity in compliance with industry standards. Additionally, a track record of previous successful contracts in a similar domain would be favorable.
Technical Requirements:
Bidders must ensure that the Safety Relay (Dummy Module) meets the defined technical specifications, including operational efficiency, durability, and compliance with the industry standards prevalent in defence manufacturing. The goods must also demonstrate functionality as per the model specified, i.e., PZE DM X4P, and must be tested accordingly.
Financial Requirements:
Bidders are required to provide transparency in pricing and should submit financial documents that reflect their capability to fulfill the order. This includes details surrounding payment terms and conditions which must adhere to the government's procurement norms.
Document Submission Details:
Interested suppliers must submit their bid documents electronically, ensuring they meet all outlined requirements. It is crucial to present all necessary certificates and assurances stipulated within the documents directed by the issuing authority.
Special Provisions:
The tender provides certain incentives for Micro, Small, and Medium Enterprises (MSEs), promoting local suppliers and startups to participate actively in the tendering process. This aligns with the government's initiative to enhance local production and create a competitive marketplace.
Evaluation Process:
The evaluation of bids will occur in a structured manner. Criteria will include compliance with technical specifications, competitive pricing, delivery timeframes, and overall supplier reliability. All submissions will be scrutinized to ensure that they meet the demands of the safety and procurement policy.
Delivery Locations:
The successful bidders will be required to deliver the Safety Relays to designated locations as specified in the final agreement, ensuring prompt and efficient delivery to facilitate the operational needs of the Department of Defence Production.
Contact Information:
While specific contact details are not disclosed, suppliers are encouraged to reach out through official communication channels established by the Department of Defence Production for any clarifications regarding the tender.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender stipulate that bidders must be a registered entity in accordance with the laws governing their location. Furthermore, bidders should demonstrate prior experience in supplying similar products and have an active registration with relevant certification authorities. Documentation proving financial stability and successful past performance may also be beneficial in the evaluation process.
Suppliers must include several required certificates as part of their bid submission. This typically includes business registration documents, compliance certifications, and any other relevant industry-specific certifications that validate the supplier’s ability to provide the requested Safety Relay. Ensuring these documents are correctly submitted enhances the chances of meeting the eligibility criteria.
The registration process to participate in this tender typically involves creating an account on the tender platform prescribed by the Ministry of Defence, followed by submitting all necessary documents electronically. Detailed instructions for registration are usually found in the tender documentation, and suppliers are encouraged to follow them meticulously to ensure a successful application.
Bidders should be prepared to comply with specific performance security requirements set out in the tender. Generally, this involves furnishing a performance bank guarantee upon contract award, which serves as financial assurance for the completion of the order and adherence to the terms specified in the contract.
This tender promotes inclusivity by offering advantages for Micro, Small, and Medium Enterprises (MSEs), helping to level the playing field in competitive bidding. MSEs may receive financial incentives, flexibility in eligibility criteria, and preferential treatment during the evaluation process, encouraging local businesses to engage actively with government contracts and enhancing their role in production and supply chains.
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