Tender Title: GEM/2025/B/6151653
Issuing Authority:
Department of Defence Production, Ministry of Defence
Scope of Work
The tender encompasses the procurement of a variety of inverter air conditioning systems specifically tailored for the needs of the Department of Defence Production. The requested products include:
- Inverter 1T AC with Stabilizer - BEMLPA1604
- Inverter 1.5T AC with Stabilizer - BEMLPA1605
- Inverter 2T AC with Stabilizer - BEMLPA1606
A total of 32 units are required across the specified models. This procurement aims to enhance energy efficiency and climate control within the facilities operated under the Ministry of Defence jurisdiction.
Objectives
The primary objective of this tender is to ensure a reliable source of high-quality inverter air conditioning units suitable for military and governmental environments, which are recognized for their durability and efficiency.
Eligibility Criteria
To qualify for consideration, bidders must meet the following eligibility criteria:
- Must be a registered entity with the requisite industrial and operational licenses.
- Have prior experience in successfully supplying similar equipment to government departments or significant private sector organizations.
Technical Requirements
Bidders are required to adhere to the following technical specifications:
- The air conditioning units must comply with the energy efficiency standards established by the Bureau of Energy Efficiency (BEE).
- Each unit must come with robust stabilization features to ensure durability in various operational conditions.
Financial Requirements
Bidders should be prepared to demonstrate their financial viability, which may include:
- Providing financial statements for the past three fiscal years.
- Showcasing prior successful contracts with similar scope and value.
Document Submission Details
All proposals must include:
- A cover letter that clearly articulates the interest in the tender.
- Detailed product specifications and compliance with the technical requirements.
- Evidence of eligibility and registration certificates.
- Financial documents as stipulated.
Proposals must be submitted through the designated online platform as outlined in specific submission guidelines provided by the Department of Defence Production.
Special Provisions
Provisions for Micro, Small, and Medium Enterprises (MSMEs) are included, fostering support for startups and smaller businesses. This encourages participation from smaller suppliers, helping to stimulate growth and innovation within this sector.
Evaluation Process
The evaluation of submissions will proceed through a structured method, considering:
- Compliance with technical specifications and eligibility criteria.
- Financial stability and past performance of the bidding entity.
- Pricing structure and delivery timelines.
The final decision will be influenced by an overall scoring system designed to ensure transparency and fairness.
Delivery Locations
Successful bidders will be required to deliver the air conditioning units to specified locations within the operational purview of the Department of Defence Production. Exact locations will be communicated post-award.
Contact Information
For further inquiries related to this tender, bidders can refer to the contact details available in the official documents provided by the Department of Defence Production. Clear and timely communication will be encouraged to resolve any queries effectively.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
8 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity under relevant statutory authorities with necessary licenses and certifications. Bidders must have experience supplying similar products to either government agencies or recognized private sector organizations. Eligible businesses should also comply with any stipulated technical specifications.
Bidders are required to provide the following certificates during the submission process:
- Registration certificates demonstrating legal compliance.
- Compliance certificates with Bureau of Energy Efficiency standards.
- Any quality assurance certifications that align with the specifications of the inverter air conditioning units being offered.
The registration process entails completing an online form on the official tender portal. Interested bidders must submit the required documentation as guided in the tender notice. After submission, an assessment will verify completeness and compliance with the stated requirements.
The payment terms will be fully described in the final agreement with successful bidders. Typically, terms may include an upfront payment of a percentage at contract signing, with remaining payments executed upon delivery and installation. Specifics will depend on negotiation results after evaluation.
Yes, there are significant benefits for Micro, Small, and Medium Enterprises (MSMEs), encouraging participation from these sectors. The tender process is designed to facilitate their involvement through simplified criteria, possible financial aids, and preference in evaluation scores to foster competitiveness among smaller businesses. Additionally, compliance with ‘Make in India’ policies is emphasized, promoting locally produced goods.
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