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Tender Title: Service Works Contract for Housekeeping Works, Roads and Drains
Tender Reference Number: 21be30252
The Department of Defence Production, under the Ministry of Defence, is inviting bids for the comprehensive service works contract that includes housekeeping services, as well as maintenance of roads and drains at the Old Central and East Extension Township in HAL, Bangalore. The objective of this tender is to ensure the maintenance and cleanliness of the specified areas, promoting an efficient working environment.
Scope of Work and Objectives
The primary scope of work involves:
- Provision of housekeeping services within the defined properties in HAL.
- Regular maintenance and cleaning of roads and drains to ensure operational safety and aesthetic appeal.
- Implementation of best practices in housekeeping, including waste management and eco-friendly methodologies.
The objectives are to enhance the operational efficiency and environmental standards within the Defence Production's premises, adhering to the quality benchmarks set forth by the ministry.
Eligibility Criteria
To qualify for this tender, bidders must:
- Be a registered entity under relevant government regulations.
- Demonstrate prior experience in similar service contracts.
- Comply with local regulations affecting housekeeping and maintenance services.
Technical Requirements
The technical requirements for this tender include:
- Detailed methodology for housekeeping and maintenance services.
- Equipment and resources planned for use during the contract period.
- Compliance with safety and hygiene regulations.
- Evidence of previous projects with similar scopes.
Financial Requirements
Bidders are required to submit their financial proposals that detail the pricing structure for the offered services. Bidders must demonstrate financial viability, including the capacity to manage the expected operational costs.
Document Submission Details
All documents must be submitted through the specified online portal associated with this tender. Bidders should ensure that all submissions are compiled accurately and adhere to the specified formats to avoid disqualification.
Special Provisions
Provisions have been made to encourage participation from Micro, Small, and Medium Enterprises (MSEs) and startups. These entities may have certain benefits such as relaxed eligibility criteria or bidding preferences to promote local entrepreneurship.
Evaluation Process
Bids will be evaluated based on predefined criteria including price competitiveness, technical approach, and prior experience. The best-suited proposal will be selected for award, ensuring value for money and adherence to quality standards.
Delivery Locations
Services must be provided on-site at the Old Central and East Extension Township in HAL, Bangalore. The bidder is expected to mobilize resources effectively to meet the service requirements.
Contact Information
For any clarifications or further information, bidders may reach out to the tendering authority through the official communication channels provided in the tender documents.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
13 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity under relevant government laws, showcasing prior experience in similar service contracts, and compliance with local regulations governing housekeeping and maintenance services. Bidders must provide evidence of their work history and demonstrate the capability to fulfill the requirements outlined in the tender.
Bid submissions must include detailed technical specifications outlining the methodologies employed for housekeeping and maintenance tasks. This includes the type of cleaning agents, equipment used, safety protocols, and maintenance schedules. Furthermore, compliance with local safety and hygiene standards is essential to ensure that all operations meet quality requirements set by the ministry.
An Earnest Money Deposit (EMD) is usually required to secure the bid. Bidders must submit an EMD as specified in the tender documents, which acts as a financial guarantee of their commitment. The exact amount and conditions for the EMD, including the process for its refund, are provided in the tender documentation and should be carefully adhered to.
Bids must be submitted online through the specified portal associated with this contract. All documents should be formatted as per the instructions in the tender and compiled to ensure that the submission is complete. Adhering to the submission guidelines is critical for ensuring that your bid is considered during the evaluation process.
The tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs), providing opportunities for relaxed eligibility criteria and potential advantages in the evaluation process. MSEs are encouraged to participate, contributing to local economic growth, and fostering competition among service providers, ultimately benefiting the procurement process.
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